Office Services Clerk

Novatelegalsearch; Irvine (CA); On-site; USD 25,000 - 30,000; Full time

Job summary

Novatelegalsearch is seeking an Office Services Clerk for our Irvine, CA office. Primary duties include scanning documents, profiling into the document management system, and preparing binders for trials. The role also covers reception breaks and maintaining office and kitchen supplies.

Ideal candidates will have basic Microsoft Office and Outlook skills, plus ability to clear jams and replace toners as needed. Hours are Monday through Friday, 8:30 AM to 5:30 PM.

Qualifications

• Experience using document management systems.
• Strong organization and multitasking abilities.
• Phone coverage and reception support experience preferred.

Responsibilities

• Scan incoming documents and profile them into the document management system.
• Copy/print documents for binders for trials/mediation.
• Provide phone coverage during receptionist breaks and lunch.
• Maintain office and kitchen supplies; set up coffee and water for meetings and depositions.

Tools

Microsoft Office

Outlook

Job description

National firm's Irvine, CA office is in immediate need for anOffice Services Clerk.

Primary duties include, but not limited to:

• Scan incoming documents, profile documents into our document management system, copy/print documents for binders needed for trials/mediation.
• Provide phone coverage for receptionist breaks/lunch and so forth.
• This position will also be required to maintain the office supplies for both general office supplies & kitchen supplies, conduct coffee & water setup for meetings & deposition held within the office.
• Additional tasks & projects will be requested as needed.
• Hours are Monday Friday 8:30 AM to 5:30 PM with an hour lunch.
• Software knowledge will focus more so on the basics of Microsoft Office & Outlook.
• The technical knowledge & ability to clear paper jams and change out toners will also be needed.