Office Services Associate

Liberty; Fort Lauderdale (FL); Vor Ort; USD 42.000 - 60.000; Vollzeit

Zusammenfassung

Liberty, headquartered in Fort Lauderdale, seeks an Office Services Associate to be the welcoming face of our headquarters. You will ensure smooth daily office operations, support internal teams and guests, and help cultivate a people-first workplace.

You will coordinate meetings, manage calendars, assist with IT and AV setups, and drive team events and celebrations to reinforce our culture and values. Strong communication and organizational skills are essential.

Qualifikationen

• 3+ years of experience in office management or administrative support.
• Strong organizational skills and attention to detail.
• Proactive communicator with high emotional intelligence.
• Proficiency in Microsoft Office and calendar/email platforms (Outlook).

Aufgaben

• Serve as the first point of contact for guests and visitors to our headquarters.
• Maintain a professional, clean, and engaging office environment.
• Coordinate with vendors for supplies, repairs, and amenities.
• Plan in-office events, celebrations, and team-building activities.
• Support meeting prep, room reservations, materials, and AV setup.
• Assist with expense reports and policy-compliant submissions.
• Act as liaison between the office and IT support for equipment logistics.
• Ensure AV and conference room technology is functioning smoothly.

Kenntnisse

Office management

Administrative support

Customer service mindset

Tools

Microsoft Office Suite

PowerPoint

Outlook

Jobbeschreibung

Founded in Boston, Massachusetts in 2007, Liberty offers expertise in a broad array of construction and equipment services nationwide including general requirements, equipment, supply, concrete, special projects, and site access solutions. Our experience, combined with our innovative approach and stellar customer service, ensures a seamless experience —with safety and reliability at the forefront. We’ve built strong relationships with key contractors and clients in every sector, including commercial, residential, healthcare, and higher education.

Overview:

We’re looking for a dynamic and highly organized Office Services Associate to serve as the welcoming face of our headquarters and a key driver of our workplace culture. This individual will ensure the smooth daily operation of our office environment, deliver exceptional support to internal teams and guests, and help maintain an environment that reflects our values, culture, and commitment to excellence.

This role blends operational savvy with a passion for people — ideal for someone who takes pride in creating a high-functioning, people-first workplace.

Key Responsibilities:

Office Operations & Culture Stewardship

• Serve as the first point of contact and welcoming presence for all guests, vendors, and visitors to our headquarters.
• Maintain a professional, clean, and engaging office environment, ensuring all spaces are ready for team members and external partners at all times.
• Coordinate with vendors and facilities to support office needs (e.g., supplies, repairs, amenities, food and beverage).
• Champion workplace culture through thoughtful planning of in-office moments, celebrations, and team-building activities.

Administrative & Meeting Support

• Coordinate and support preparation for internal and external meetings, including room reservations, agenda development, material preparation, and AV/tech setup.
• Develop high-quality presentation decks and materials, collaborating with internal stakeholders as needed.
• Manage key team calendars and coordinate team-wide scheduling for leadership meetings, events, and special engagements.
• Support internal communications, including team email distributions and coordination of regular communications.
• Support the preparation, submission, and reconciliation of expense reports, ensuring receipts, coding, approvals, and deadlines are managed accurately and in accordance with company policy.
• Act as the point person between the office and IT support to address technology needs, troubleshoot issues, and assist with onboarding/offboarding equipment logistics.
• Ensure AV and conference room technology is functioning optimally and ready for use.

Qualifications:

• 3+ years of experience in office management, administrative support, or related roles.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• High emotional intelligence and customer service mindset; a proactive and polished communicator.
• Proficiency in Microsoft Office Suite, presentation development tools (e.g., PowerPoint), and calendar/email platforms (Outlook).
• Passion for cultivating positive workplace culture and an engaging employee experience.

Working Conditions:

General office working conditions with some exposure and time on the physical job site and/or in the construction trailer. Job site walking.

Disclaimer:

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level and spend additional time on the physical job site or construction trailer. Job site walking.