Executive Assistant

Liberty; Fort Lauderdale (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Liberty is seeking an Executive Assistant to support a senior executive from our Fort Lauderdale headquarters. The role requires resourcefulness, strong communication, and organizational skills in a fast-paced, entrepreneurial environment.

The EA will manage calendars, prepare reports, coordinate projects, and handle confidential matters with discretion across regional and corporate activities.

Qualifications

• Bachelor’s degree and 4+ years related experience.
• Strong written and verbal communication skills.
• Ability to prioritize multiple projects and work under pressure.
• Proven discretion with confidential information.

Responsibilities

• Take meeting notes and compile takeaways.
• Maintain executive calendar and coordinate appointments.
• Prepare reports, memos and documents independently.
• Develop and maintain computerized spreadsheets and databases.
• Coordinate and attend management meetings and distribute agendas.

Skills

Relationship management

Communication

Administrative support

Calendar management

Discretion

Education

Bachelor’s degree

Tools

MS Office

Email and search engines

Job description

Founded in Boston, Massachusetts in 2007, Liberty offers expertise in a broad array of construction and equipment services nationwide including general requirements, equipment, supply, concrete, special projects, and site access solutions. Our experience, combined with our innovative approach and stellar customer service, ensures a seamless experience - with safety and reliability at the forefront. We’ve built strong relationships with key contractors and clients in every sector, including commercial, residential, healthcare, and higher education.

Position Summary:

Seeking an Executive Assistant to support a senior executive based out of our Fort Lauderdale headquarters. The EA must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The EA must be able to work under pressure, at times, to handle a variety of regional and corporate activities and confidential matters with discretion.

Duties and responsibilities

• Perform a variety of administrative duties, such as taking meeting notes and compiling takeaways, typing reports and memos, maintaining computer database, files and performing advanced administrative tasks for top executives
• Assist in the coordination, supervision and completion of special projects
• Perform duties of a highly confidential nature
• Maintain Executive Calendar; coordinate appointments, events and meetings
• Compose correspondence, reports, forms, and other documents independently
• Develop and maintain computerized spreadsheets and databases to enter information and generate reports
• Communicate effectively with others individually as well as in small and large groups
• Organize and plan work to meet deadlines
• Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients
• Identify problems and implement or recommend solutions
• Organize, prioritize, and coordinate assignments
• Identify and analyze critical issues and recommend solutions to problems
• Interpret and apply policies and procedures within limits of authority
• Organize Liberty events, supporting directors and executives in coordinating logistics, food & beverage, visitor arrivals
• Coordinate and attend management meetings, responsible for distribution of agendas, compiling of papers, minutes and document management

Qualifications

• Bachelor’s degree and 4 years related experience
• Knowledge of principles and practices of business and managing personnel
• Basic research methods and techniques
• Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
• Basic Math and standard English grammar and usage
• Construction experience helpful, but not necessary and/or required departmental experience necessary
• Technology experience helpful, but not necessary
• Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
• Must be tactful and use discretion
• Able to work effectively as part of a team and productively maintain confidentiality of information

Working Conditions

General office working conditions with some exposure and time on the physical job site and/or in the construction trailer. Job site walking.

Disclaimer

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level and spend additional time on the physical job site or construction trailer. Job site walking.