Office Services Assistant, Temporary

Baker Tilly Advisory Group, LP; San Diego (CA); On-site; USD 30,000 - 40,000; Full time

Job summary

Baker Tilly Advisory Group, LP is seeking an Office Services Assistant to provide general clerical and administrative support across daily office operations.

You will work with the Office Services Manager to keep the office organized, manage mail, file, schedule meetings, set up new hires, and maintain conference rooms. The position is temporary through October 15, 2026, with occasional overtime or weekend hours as needed.

Qualifications

• High School Diploma required.
• 1 to 3 years relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines (fax, copier, multi-line phone, 10-key calculator) preferred.

Responsibilities

• Sort and deliver incoming and outgoing mail.
• File, fax, scan, print and assemble documents.
• Assist with entering office expenses (FedEx, messenger services, invoices).
• New hire set-up – assign office or cubicle, retrieve name plates, IT tickets, badges, keys, supplies.
• Ensure training rooms and conference rooms are clean and organized.
• Schedule meetings and prepare conference rooms.
• Provide reception coverage.
• Order and stock office supplies (stationery, breakroom items).

Skills

Microsoft Office

Customer service

Organizational skills

Attention to detail

Independent work

Overtime availability

Education

High School Diploma

Tools

Office machines

Job description

OverviewBaker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.Job Description:The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. This is a temporary role through October 15, 2026.ResponsibilitiesSorts and delivers incoming, and outgoing mail, including accounts receivable bank dropsFile, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team membersEnsure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverageOrders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)QualificationsHigh School Diploma required1 to 3 years relevant experience requiredProficiency in Microsoft Office suiteExperience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferredExcellent customer service and client focused skillsExcellent organizational skills and ability to manage through competing prioritiesDetail orientated and ability follow directions/procedures required, as well as prioritize calls and visitorsAbility to work independently to follow directions and proceduresAbility to work overtime and weekends as neededThe pay rate range for this job position is $22.00 to $29.00. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.