Office Services Assistant, Temporary

Baker Tilly US; Santa Clara (CA); On-site; USD 24,796 - 46,976; Part time

Job summary

A leading advisory and tax firm in California is seeking an Office Services Assistant. In this temporary role, you will sort mail, handle reception duties, and maintain office organization. The ideal candidate will have a High School Diploma and 1 to 3 years of relevant experience, along with proficiency in Microsoft Office. The compensation ranges from $18.00 to $34.10 per hour depending on skills and experience. Candidates should be detail-oriented and willing to help with various office tasks as needed.

Qualifications

• 1 to 3 years relevant experience required.
• Excellent customer service and client-focused skills.
• Willingness to work overtime and weekends if needed.

Responsibilities

• Sort and deliver incoming and outgoing mail.
• Provide reception coverage and greet clients.
• Ensure training rooms and office space are clean and organized.

Skills

Proficiency in Microsoft Office suite

Excellent customer service skills

Organizational skills

Detail oriented

Education

High School Diploma

Tools

Facsimile

High speed copier

Multi-line phone

10-key calculator

Job description

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Overview

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago, and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards.

Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients, but are not licensed CPA firms. Baker Tilly International is a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion.

Responsibilities

• Sort and deliver incoming and outgoing mail, including accounts receivable bank drops
• File, fax, scan, print and assemble documents; assist with entering office expenses (FedEx, messenger services, invoices)
• Handle possible travel: package pick-ups and drop-offs via USPS, UPS, FedEx, and food orders as needed
• Provide reception coverage: greet clients, answer office phones, receive and deliver documents to clients
• Ensure training rooms, conference rooms, and overall office space are clean and organized; assist in setting up or breaking down tables, furniture, etc.
• Schedule meetings and appointments; prepare conference rooms; assist with onboarding tasks and workspace readiness
• Order and stock office supplies, stationery and breakroom supplies (coffee, soda, snacks)
• Perform additional responsibilities as needed

Qualifications

• High School Diploma required
• 1 to 3 years relevant experience required
• Proficiency in Microsoft Office suite
• Experience with office machines, including facsimile, high speed copier, multi-line phone and 10‑key calculator preferred
• Excellent customer service and client‑focused skills
• Excellent organizational skills and ability to manage through competing priorities
• Detail oriented and able to follow directions/procedures, prioritize calls and visitors
• Ability to work independently and follow directions and procedures
• Willingness to work overtime and weekends as needed
• Capable of safely lifting up to 25 lbs as needed

The compensation range for this role is $18.00 to $34.10 per hour. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Equal Opportunity Employment

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e‑mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency (“search firm”) for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly’s Talent Attraction team, to submit candidates for review via our applicant tracking system.