Office Services Assistant, Temporary

Baker Tilly US; Minneapolis (MN); On-site; USD 24,796 - 46,976; Full time

Job summary

A major advisory and tax firm in Minneapolis is looking for an Office Services Assistant, Temporary. Responsibilities include sorting mail, providing reception coverage, and organizing office supplies. Candidates should have a high school diploma and 1 to 3 years of relevant experience. Proficiency in Microsoft Office and customer service skills are essential. The compensation range is $18.00 to $34.10, depending on skills and experience. This is a full-time entry-level position with various administrative tasks.

Qualifications

• 1 to 3 years of relevant experience required.
• Ability to manage competing priorities effectively.
• Capable of lifting up to 25 lbs.

Responsibilities

• Sorts and delivers incoming and outgoing mail.
• Provides reception coverage and greets clients.
• Schedules meetings and prepares conference rooms.

Skills

Customer service skills

Organizational skills

Proficiency in Microsoft Office

Education

High School Diploma

Tools

Facsimile

High-speed copier

Multi-line phone

10-key calculator

Job description

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Overview

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast‑to‑coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.

Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.

Responsibilities

• Sorts and delivers incoming and outgoing mail, including accounts receivable bank drops
• File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)
• Possible travel – package pick‑ups and drop‑offs via USPS, UPS, and FedEx and food orders as needed
• Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients.
• Ensure training rooms and conference rooms and overall office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness
• Order and stock office supplies, stationary and breakroom supplies (coffee, soda, snacks)
• Additional responsibilities as needed

Qualifications

• High School Diploma required
• 1 to 3 years relevant experience required
• Proficiency in Microsoft Office suite
• Experience with office machines, including facsimile, high‑speed copier, multi‑line phone and 10‑key calculator preferred
• Excellent customer service and client‑focused skills
• Excellent organizational skills and ability to manage through competing priorities
• Detail‑oriented and ability to follow directions/procedures required, as well as prioritize calls and visitors
• Ability to work independently to follow directions and procedures
• Ability to work overtime and weekends as needed
• Capable of safely lifting up to 25 lbs as needed

The compensation range for this role is $18.00 to $34.10. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries

Accounting

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e‑mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.