Office Assistant

Mokri-Vanis-&-Jones,-LL; California; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Employer match

Paid vacation

Paid sick days

Paid holidays

Life insurance

Health savings account

Job summary

Mokri Vanis & Jones, LLP is seeking an Office Assistant to support day-to-day office operations and provide clerical and administrative assistance to attorneys and staff.

The role involves mail handling, filing, scheduling repairs, and covering the reception desk, with opportunities to engage in legal document preparation and discovery tasks.

Ideal candidates are organized, proactive, detail-oriented, and capable of multitasking in a fast-paced legal environment.

Qualifications

• Minimum of High School Diploma or equivalent and background in customer service
• Excellent verbal and written communication skills
• Proficient on Outlook and Microsoft products

Responsibilities

• Oversee general office activities and facilities and provide administrative support
• Assist with preparing and forwarding outgoing mail and packages
• Open, scan, and distribute mail
• Handle incoming packages (FedEx, UPS, USPS)
• Perform clerical duties including filing, photocopying, faxing, and mailing
• Organize and maintain file system; file correspondence and records
• Submit work orders and arrange repairs for office space and equipment
• Maintain confidentiality in sensitive issues
• Cover the reception desk as needed
• Support attorneys and staff in preparing legal documents and processing transactions
• Interview clients and locate experts
• Review and summarize discovery
• Draft legal documents (motions, briefs, affidavits, letters)
• Research and analyze legal data
• Manage cases and files; maintain records
• Assist in all phases of case prep and trial

Skills

Customer service

Organizational skills

Communication

Microsoft Office

Education

High School Diploma or equivalent

Tools

Outlook

Microsoft Office Suite

Job description

Description

If you’re an organized, proactive professional who thrives in a fast-paced environment and is eager to learn, we want you. This is an incredible opportunity for anyone interested in the legal field to get hands-on experience, help us keep things running smoothly, and grow your skills as a vital part of our collaborative team.

If so, Mokri Vanis & Jones, LLP may be the place for you.

Mokri Vanis and Jones LLP is seeking a motivated, organized, and reliable Office Assistant to perform a range of office duties. Must be detail-oriented, punctual, with great multi-tasking capabilities

What You’ll Do: Duties will include overseeing general office activities and facilities, as well as providing administrative and office support.

• Assists with preparing and forwarding outgoing mail and packages
• Opens, scans, and distributes mail
• Handle all incoming packages (Fed Ex, UPS, USPS, etc)
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required
• Organize and maintain file system; file correspondence and other records
• Submit work orders and schedules repairs for general office space and equipment, connecting with and escorting vendors
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• Cover the Reception Desk when needed
• Perform other related duties as assigned by management

What You’ll Do:

• Works collaboratively with assigned attorneys and support staff in preparing legal documentation and/or processing transactions.
• Interviews clients; locates and interviews expert witnesses.
• Review and summarize discovery.
• Drafts legal documents including but not limited to discovery motions, summary judgment motions, appellate briefs, affidavits, memoranda, and letters.
• Investigates factual information to respond to litigation discovery requests or other information inquiries.
• Performs legal research and analysis, both manually and on computers; compiles, analyzes, and summarizes data.
• Manages cases and files; organizes and maintains files.
• Performs factual and technical investigation and analysis of case issues.
• Assists in all phases of case preparation including discovery and trial.
• Prepares for and attends trials.
• Reviews and finalizes litigation budgets.
• Prepares jury instructions and trial binders; coordinates trial exhibits.
• Monitors legal fees, budgets, and project status.
• Provides general logistical help and supports the maintenance of legal files.
• Assists in development and implementation of office systems and procedures as needed.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs other related duties as assigned by management.

Why Work With Us? Our firm culture is about teamwork, support, good communication, a work/life balance and professional development opportunities. We offer a competitive salary and a comprehensive benefits package, including:

• Medical, Dental, Vision insurance
• 401(k) + Employer Match
• Supplemental Insurance Options (LTD, Life, STD, Critical Illness, etc)
• Professional Development Opportunities
• Paid vacation
• Paid sick days
• Paid holidays
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Requirements

Qualifications:

• Minimum of High School Diploma or equivalent and background in customer service
• Available to work in the office workdays Monday - Friday, 8:30 AM - 5:00 PM
• Excellent verbal and written communication skills
• Proficient on Outlook and Microsoft products
• Strong interpersonal skills
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organizational levels
• Commitment to excellence and high standards
• Strong organizational skills; able to manage priorities and workflow
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace
• Professional appearance and demeanor
• Ability to perform diversified clerical functions and basic accounting procedures
• Dependable, Excellent interpersonal skills and oral communication, and punctual