Office Services Assistant (Admin Generalist Coordinator), Campus Child Care Support

Inuplands; Bloomington (IN); Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical and dental insurance

Health savings account

Paid holidays

Job summary

Indiana University Bloomington is seeking a Campus Child Care Support role to help manage day-to-day operations in the on-campus Child Care Center. The position oversees the food service program, attendance records, meal counts for CACFP, and monthly reporting while supporting licensing inspections and compliance.

It also handles payroll documents and staff scheduling in the director's absence. The role requires a high school diploma or equivalent and emphasizes strong communication,

Qualifications

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Maintains a high degree of professionalism.

Responsibilities

• Leads the center's food service program including maintaining menus, ordering food, preparing and cleaning up light breakfasts and snacks, coordinating lunch ordering, and ensuring children have all the required meals and snacks throughout the day as required by state licensing, completes all required paperwork for the CACFP.
• Supervises lunch preparation and cleanup; compiles daily attendance records and meal counts for monthly reports; submits monthly reports to CACFP.
• Assists during inspections by inspectors and licensing agents and keeps up with regulatory changes to ensure compliance.
• Maintains professional manners when working with staff, parents, children, and the public.
• Provides a variety of support services to Campus Children Center and the director including information to parents of prospective enrollers and assisting with waiting lists and enrollment records.
• Coordinates monthly billings and documentation of parent fees, deposits, and fee receipts.
• Completes and submits forms for tuition assistance with programs and funding agents.
• Answers the phone and covers front-office duties.
• Prepares payroll documents for hourly employees and handles staff scheduling in the director’s absence.
• Maintains files for all children and staff in the program.
• Serves as a resource in the absence of the director.
• Performs other related duties incidental to the work.

Skills

Written and verbal communication

Interpersonal skills

Organizational skills

Confidential information handling

Professionalism

Education

High school diploma or equivalent

Job description

CAMPUS CHILD CARE SUPPORT (BL-CCCS-IUBLA)

Indiana University (IU) Early Childhood Education Services (ECES) is committed to creating high-quality experiences for children, families, and our employees.

IU Child Care Centers provide year-round, high-quality care and education at nationally accredited centers for children aged birth through 5 years. Our commitment to high-quality is demonstrated by providing child-centered, active learning environments based on research supported best practices, through degreed teachers, strong campus support, and adherence to the National Association for the Education of Young Children (NAEYC). In addition to the service component, the IU Bloomington (IUB) Child Care Centers meet the academic mission of Indiana University by providing sites for student training and by serving as research sites for faculty and students. Finally, the early childhood centers at IUB serve as model high quality, early education programs for the Bloomington community and the state of Indiana.

See a short video about Hoosier Courts.

Department Specific Responsibilities

• Leads the center's food service program including maintaining menus, ordering food, preparing and cleaning up light breakfasts and snacks, coordinating lunch ordering, and ensuring children have all the required meals and snacks throughout the day as required by state licensing, completes all required paperwork for the federal food program Child and Adult Care Food Program¿ (CACFP).
• Supervises lunch preparation and cleanup; compiles daily attendance records and meal counts for monthly reports; completes and submits monthly reports to the Child and Adult Care Food Program.
• Assists as needed during visits by all inspectors and licensing agents, i.e. State Fire Marshall, Federal Food Program, Welfare Department, and state and local health departments keeps abreast of changes in rules and regulations and provides assistance in assuring compliance.
• Maintains professional manners when working with staff, parents, children, and the public.
• Provides a variety of support services to Campus Children Center and the director including providing information to parents of prospective enrollers when director is unavailable; assists with maintaining the preschool's waiting list and enrollment records; records and informs the director of any changes.
• Coordinates and provides information for monthly billings and documentation of parent fees, makes deposits and issues fee receipts.
• Completes and submits forms for tuition assistance with programs with city, county, state, or university funding agents for parents participating in these assistance programs.
• Answers the phone.
• Prepares payroll documents for hourly employees
• Handles staff scheduling in the absence of the director.
• Maintains files for all children and staff in the program.
• Serves as a major resource person in the absence of the director.
• Performs other related duties incidental to the work described herein.

General Responsibilities

• Assists with office production and determining alternative methods to improve workflow and efficiencies.
• Opens, sorts, and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Compiles, copies, sorts, and files records of office activities.
• Monitors the use of office supplies and equipment, and reorders items as required.
• Completes and mails bills, contracts, policies, invoices, and checks.
• Answers phones, directs calls, and takes messages for the office.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Preferred

• Some experience in related field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Maintains a high degree of professionalism.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indiana University Bloomington

This is an in-person position.

$17.16 per hour.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Foundational

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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