Front Office Coordinator

OOCL North America Group; South Jordan (UT); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid Vacation/PTO

Referral bonus

Job summary

A leading logistics company in South Jordan, Utah is seeking an Office Services Administrator for an onsite role. This position involves managing mail distribution, coordinating office equipment maintenance, and providing administrative support for events. The ideal candidate has a Bachelor's degree and at least 2 years of office experience, with strong organizational and communication skills. Benefits include insurance, paid vacation, and opportunities for growth.

Qualifications

• Minimum 2 years of experience in an office environment.
• Ability to lift 25–50 lbs regularly.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Handle sending, receiving, and distribution of mail.
• Coordinate maintenance and repairs for office equipment.
• Assist with event planning, including ordering supplies.

Skills

Organizational skills

Communication skills

Tech-savviness

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Office Services Administrator – Onsite role

Schedule: M-F 8:30AM-5PM

OOCL is one of the world's largest integrated international container transportation, logistics and terminal companies. As a leading global brand based in Hong Kong, OOCL delivers fully integrated logistics and containerized transportation services across Asia, Europe, the Americas, Africa and Australasia. This role is a part of the North America Group – NAG Headquarters in Utah.

Summary Of Key Responsibilities

• Handle sending, receiving, and distribution of mail, courier packages, and deliveries

Office Space & Equipment Maintenance

• Coordinate maintenance and repairs for office equipment
• Ensure security protocols are followed
• Maintain a clean, organized, and safe office environment
• Order and replenish supplies for workstations, breakrooms and conference rooms
• Manage office supply inventory and maintain office roster
• Liaise with property management and janitorial vendors for housekeeping and repairs
• Escort vendors and guests during office visits
• Process invoices for approval and resolve discrepancies with vendors
• Submit vendor setup and maintenance requests
• Update monthly accrual logs for financial reporting

Office Security

• Front office management
• Track and manage office keys and badges; implement consistent security processes
• Assist with execution of office safety exercises and protocol

Administrative & Event Support

• Assist with event planning, including ordering supplies, arranging meals, and coordinating travel and accommodations
• Participate in ad-hoc HR and administrative projects as needed

Qualifications & Skills

• Bachelor’s degree is preferred
• Minimum 2 years of experience in an office environment (mailroom, shipping/receiving, or facilities experience preferred)
• Ability to lift 25–50 lbs regularly and perform physical tasks (walking, bending, kneeling)
• Strong organizational and planning skills with attention to detail
• Professional communication skills (verbal, written, and interpersonal)
• Proficiency in Microsoft Office Suite and general tech‑savviness
• Ability to work occasional extended hours for special projects

Ideal Candidate Attributes

• Positive attitude and team‑oriented mindset
• Strong problem‑solving skills and adaptability
• Customer‑focused with a commitment to service excellence

All full‑time employees enjoy these outstanding benefits, while in a safe, friendly, clean, business casual office environment. Benefits include:

• Medical, Dental, and Vision Insurance
• Paid Vacation/PTO
• Separate Paid Sick Time Off
• Major Holidays Paid
• Paid Personal Days in addition to PTO
• Employee Assistance Program
• Excellent Growth and Advancement Opportunities
• Referral bonus

All employment is contingent upon the successful completion of a background check.

OOCL is an Equal Opportunity Employer and offers a diverse, inclusive, and equitable work environment. OOCL does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. For more information, we encourage you to visit us at www.oocl.com.