Litigation Legal Assistant

Amundsen Davis LLC; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Benefits after 30 days

Team‑focused environment

Job summary

Amundsen Davis LLC seeks an experienced Litigation Legal Secretary to join a strong team and firm culture. You will provide comprehensive admin and litigation support to attorneys, manage calendars, file pleadings, and coordinate depositions and travel for cases across Missouri/Illinois and federal courts.

The ideal candidate has 5–10 years of experience as a litigation secretary, proficiency in Word, Outlook, Excel, and document management systems, and a detail‑oriented, proactive approach.

Qualifications

• 5–10 years’ experience as a litigation legal secretary.
• Proficient with Word, Outlook, Excel and document management systems.
• Highly organized, proactive and able to work independently.
• Clear, concise written and verbal communication.
• HS Diploma or GED required; Bachelor’s degree preferred.

Responsibilities

• Provide comprehensive admin and litigation support to attorneys.
• Organize and maintain case files, prepare expense reports, process invoices.
• Manage calendars, schedule depositions, hearings, and travel.
• Open new matters, run conflict checks, and complete intake docs.
• Draft, format, proofread and finalize legal documents accurately.
• Maintain iManage files and ensure proper time stamping and storage.
• Track court deadlines and file documents in court systems.
• Assist attorneys with trial prep, discovery organization, and exhibits.
• Collaborate with staff to support the litigation team.

Skills

Litigation support

Client service

Organizational skills

Communication

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Outlook

Excel

Document management systems

Job description

Description

Amundsen Davis, LLC is a full‑service business law firm with 260 attorneys. Headquartered in Chicago, we are one of the fastest‑growing law firms in the Midwest. We understand the entrepreneurial mindset that drives our clients’ business decisions, and we use this insight to respond to their needs creatively, efficiently, and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well‑rounded partnership for your business. Amundsen Davis has offices in: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

Summary

We are seeking an experienced Litigation Legal Secretary to join a strong team and an excellent firm culture! Candidates should have experience supporting teams involved in work on transactional matters, such as real estate transactions, contracts, and other business-related legal activities.

• Provide comprehensive administrative and litigation support to attorneys, including organizing and maintaining case files (paper and electronic), preparing expense reports, processing vendor invoices, managing attorney calendars, scheduling depositions, hearings, conferences, and coordinating travel arrangements.
• Maintain accurate daily workflow and ensure all time sensitive tasks are completed in accordance with Missouri court rules and firm procedures.
• Open new clients and matters by running conflict checks, preparing engagement letters, and ensuring all required intake documentation is completed and properly stored.
• Maintain updated client contact information and ensure compliance with firm onboarding protocols.
• Draft, format, proofread, and finalize routine and complex correspondence, pleadings, discovery documents, and other legal materials with a high degree of accuracy.
• Prepare and finalize attorney dictated correspondence and legal documents using digital transcription tools, ensuring consistency, proper formatting, and timely turnaround.
• Convert, organize, and format documents for internal use, production, and filing.
• Calculate, calendar, and track all court deadlines, including those governed by Missouri and Illinois Supreme Court Rules, local circuit court rules, and federal rules.
• Prepare, format, and file pleadings and other documents through Missouri Case.net e filing, Odyssey Illinois, PACER, and other federal court systems.
• File documents in Missouri and Illinois state courts, federal district courts, courts of appeals, and the Supreme Court; maintain familiarity with current filing procedures and rule changes.
• Communicate with clerks, court staff, and judicial assistants as needed to confirm filing requirements, scheduling, and procedural updates.
• Maintain organized electronic files within iManage, ensuring all documents are properly time stamped, named, and stored in the correct folders.
• Upload and categorize email correspondence, discovery materials, and attorney notes; track file related costs and ensure accurate recordkeeping.
• Manage both paper and electronic filing systems to ensure quick retrieval and compliance with firm retention policies.
• Conduct basic legal and factual research using approved databases and court resources.
• Assist attorneys with trial preparation, discovery organization, exhibit management, and other litigation tasks as assigned.
• Support attorneys with special projects, trial preparation, hearing logistics, and case specific needs.
• Perform other duties as assigned to support the litigation team and ensure efficient case management.

Required Qualifications

• Qualified candidates will have at least 5-10 years’ experience as a litigation legal secretary and proficiency in Microsoft Word, Outlook, Excel, and document management systems.
• The candidate should be confident, highly organized, resourceful, and detail-oriented.
• Candidates should demonstrate an ability to be proactive, assertive, and willing to work independently and collaboratively with other legal assistants, paralegals, and attorneys to meet deadlines and provide excellent internal and external client service.
• Candidates should be able to communicate clearly and concisely with a solution oriented approach.
• High School Diploma or GED required; Bachelor’s degree preferred.

What We Offer

• Competitive pay + professional growth
• Benefits , following 30 days of employment
• Supportive, team-focused environment

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.