Office / Sales Administrator

Abacus Staffing; Somerville (NJ); On-site; USD 40,000 - 55,000; Full time

Job summary

Abacus Staffing is looking for a highly organized Office / Sales Administrator in Somerville, NJ, to support daily operations and assist the sales team. This role involves managing office duties, supporting sales activities, and ensuring smooth administrative processes. Ideal candidates will demonstrate strong organizational skills, data entry proficiency, and excellent communication abilities. Recent graduates are encouraged to apply for this exciting opportunity in a dynamic workplace.

Qualifications

• Experience in administrative or sales support roles welcome for recent grads.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office Suite and CRM systems.

Responsibilities

• Manage general office duties including answering phones and handling mail.
• Support the sales team with tasks like preparing quotes and invoices.
• Manage customer inquiries and process sales orders.

Skills

Organizational skills

Multitasking

Data entry

Communication

Customer service

Education

Proven experience in an administrative or sales support role

Tools

Microsoft Office Suite

CRM systems (e.g., Salesforce, HubSpot)

Job description

Office / Sales Administrator

We are seeking a highly organized and proactive Office / Sales Administrator to support the day-to-day administrative operations of our office and assist the sales team.

Key Responsibilities:

Office Administration:

• Manage general office duties, including answering phones, handling mail, and addressing customer questions regarding products and order status
• Maintain filing systems (digital and physical) for company documents and correspondence.
• Perform basic math functions to calculate order and shipping costs
• Liaise with vendors, customers, and internal departments as needed.

• Support the sales team with administrative tasks, including preparing quotes, invoices, and sales reports.
• Manage and update database with customer information, sales activity, and follow-ups.
• Handle customer inquiries via phone and email, providing timely and accurate information.
• Process sales orders, monitor delivery schedules, and follow up on outstanding orders or issues.

Qualifications & Skills:

• Proven experience in an administrative or sales support role (Recent Grads Welcomed)
• Strong organizational and multitasking skills.
• Accurate data entry and basic mathematical skills.
• Excellent written and verbal communication abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• CRM system experience is a plus (e.g., Salesforce, HubSpot).
• Ability to work independently and as part of a team.
• Customer-focused attitude with a proactive problem-solving approach.

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