Office / Sales Administrator

Davita Inc.; Somerville (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in healthcare is looking for a highly organized Office / Sales Administrator to manage day-to-day administrative tasks and assist the sales team. This position involves handling office duties, maintaining filing systems, preparing sales documents, and providing excellent customer service. Ideal candidates will excel in multitasking and possess strong communication skills.

Qualifications

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Customer-focused attitude with a proactive problem-solving approach.

Responsibilities

• Manage general office duties, including answering phones and handling mail.
• Support the sales team with administrative tasks.
• Process sales orders and monitor delivery schedules.

Skills

Organizational skills

Multitasking skills

Data entry

Mathematical skills

Written communication

Verbal communication

Customer-focused attitude

Education

Proven experience in an administrative or sales support role

Tools

Microsoft Office Suite

CRM systems (e.g., Salesforce, HubSpot)

Job description

Office / Sales Administrator

We are seeking a highly organized and proactive Office / Sales Administrator to support the day-to-day administrative operations of our office and assist the sales team.

Key Responsibilities:

Office Administration:

• Manage general office duties, including answering phones, handling mail, and addressing customer questions regarding products and order status


• Maintain filing systems (digital and physical) for company documents and correspondence.


• Perform basic math functions to calculate order and shipping costs


• Liaise with vendors, customers, and internal departments as needed.

• Support the sales team with administrative tasks, including preparing quotes, invoices, and sales reports.


• Manage and update database with customer information, sales activity, and follow-ups.


• Handle customer inquiries via phone and email, providing timely and accurate information.


• Process sales orders, monitor delivery schedules, and follow up on outstanding orders or issues.

Qualifications & Skills:

• Proven experience in an administrative or sales support role (Recent Grads Welcomed)


• Strong organizational and multitasking skills.


• Accurate data entry and basic mathematical skills.


• Excellent written and verbal communication abilities.


• Proficient in Microsoft Office Suite (Word, Excel, Outlook)


• CRM system experience is a plus (e.g., Salesforce, HubSpot).


• Ability to work independently and as part of a team.


• Customer-focused attitude with a proactive problem-solving approach.

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