Office & Recruiting Operations Coordinator

Jobtailor; New York (NY); On-site; USD 60,000 - 86,000; Full time

Job summary

Farther is seeking a detail-oriented Recruiting Operations Coordinator in NYC to streamline talent processes, own scheduling for recruiter screens, interviews, and Discovery Day panels, and ensure smooth handoffs across the team.

You will maintain Greenhouse data integrity, support senior leaders with calendar management, oversee NYC onboarding, and handle day-to-day office operations while exploring AI-driven improvements.

Qualifications

• Exceptionally organized; maintains thorough follow-through on multiple tasks.
• Strong communication; manages multiple stakeholders without losing composure.
• Adaptable to fast-moving priorities and changing daily tasks.
• Tech savvy; quickly learns Greenhouse, Google Workspace, Slack, and scheduling tools.
• Professional demeanor; represents Farther to candidates, advisors, and executives.
• Self-starter; takes initiative without prompting.
• Experience in recruiting coordination, executive assistance, or office management.
• Familiarity with Greenhouse or similar ATS.
• Experience in a high-growth startup, fintech, or financial services setting.
• Background in event coordination, hospitality, or client-facing operations.

Responsibilities

• Coordinate recruiting operations across the talent team; own scheduling for recruiter screens, hiring manager interviews, and panels with clean handoffs.
• Maintain data accuracy in Greenhouse: update candidate stages, track notes, and flag gaps.
• Provide executive support to the Senior Talent Manager and VP of People: help manage calendars, schedule meetings, and handle logistics.
• Own the NYC onboarding experience: workspace setup, badge access, day-one welcome, and office orientation.
• Manage day-to-day office operations: supplies, vendor coordination, maintenance requests, facilities upkeep.
• Support Discovery Day logistics for prospective advisors: registration, guest access, room prep, day-of hospitality.
• Continuously look for ways to streamline processes and use AI tools to boost team efficiency.

Skills

Highly organized

Stakeholder management

Adaptable

Tech savvy

Professional demeanor

Self-starter

Recruiting coordination

Executive assistance

Office management

ATS familiarity

Startup experience

Fintech experience

Event-facing ops

Client-facing ops

Tools

Greenhouse

Google Workspace

Slack

Scheduling platforms

Job description

Responsibilities

• Coordinate recruiting operations across the talent team — own scheduling for recruiter screens, hiring manager interviews, and Farther Day panels, with clean handoffs at every stage
• Maintain data accuracy in Greenhouse: keep candidate stages updated, track notes, and flag any gaps for the recruiting team
• Provide executive support to the Senior Talent Manager and VP of People: help manage calendars, schedule internal and external meetings, and handle logistics for time-sensitive priorities
• Own the new hire onboarding experience for NYC: workspace setup, badge access, day‑one welcome, and office orientation
• Manage day‑to‑day office operations, including supply ordering, vendor coordination, maintenance requests, and general facilities upkeep
• Support Discovery Day logistics for prospective advisors, building registration, guest access, room prep, and day‑of hospitality
• Continuously look for ways to streamline processes and use technology (including AI tools) to make the team more efficient

Requirements

• Exceptionally organized, you don't let things fall through the cracks
• Strong communicator who can manage multiple stakeholders at once without losing their cool
• Comfortable in a fast‑moving environment where priorities shift and no two days look the same
• Tech‑savvy and quick to pick up new tools (Greenhouse, Google Workspace, Slack, scheduling platforms)
• Polished and professional — you're comfortable representing Farther to candidates, advisors, and executives
• Self‑starter who takes initiative and doesn't wait to be told what needs to happen next
• Prior experience in recruiting coordination, executive assistance, or office management (Bonus Points)
• Familiarity with Greenhouse or another ATS (Bonus Points)
• Experience in a high‑growth startup, fintech, or financial services environment (Bonus Points)
• Background in event coordination, hospitality, or client‑facing operations (Bonus Points)