Office & Project Coordinator — Design & Healthcare Projects

BA; Seattle (WA); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

401(k) with employer match

Paid vacation

Sick leave

Holiday time

Volunteer time

Job summary

BA in Seattle seeks an Office Coordinator/Project Coordinator to join the team. You will support project teams with documents, manage files, and coordinate between internal teams and consultants.

A detail-oriented professional who enjoys a small office environment will thrive. Responsibilities include drafting and proofreading proposals and contracts, handling project administration, meetings, travel, and office logistics.

Qualifications

• A minimum of two years experience in an office setting, ideally in a Construction, Architecture, Engineering or Professional Services environment.
• Proficiency in Word, PowerPoint, Outlook, and Excel; adaptability to new software is a plus.
• Professional written and verbal communication.
• Self-motivated, detail oriented and able to work independently.
• Ability to support multiple people and manage multiple tasks in a deadline-driven environment.
• Strong organization and scheduling skills.

Responsibilities

• Draft and proofread documents to support project teams, including proposals, contracts, and specification documents.
• File and/or scan architectural documents on an ongoing basis.
• Create, distribute, track and file critical project documentation such as contracts and digital data use agreements.
• Coordinate between internal project team, accounting team, consultants, and construction team.
• Support construction administration by logging submittals and RFIs through project team software.
• Open projects in firms project software and enter and maintain project data completely and accurately.
• Manage construction phase documents (RFIs, submittals, shop drawings, change orders, field reports).
• Coordinate meetings and travel; assist with planning of office events.

Skills

Word

PowerPoint

Outlook

Excel

Communication

Detail oriented

Organizational skills

Scheduling

Multitasking

Team coordination

Tools

Adobe InDesign

Google Docs

Deltek Vision

Vantagepoint

Job description

BA in Seattle seeks an Office Coordinator/Project Coordinator to join the team. You will support project teams with documents, manage files, and coordinate between internal teams and consultants.

A detail-oriented professional who enjoys a small office environment will thrive. Responsibilities include drafting and proofreading proposals and contracts, handling project administration, meetings, travel, and office logistics.