Office Professional - II (Receptionist)

Sylvania; Shelton (WA); On-site; USD 37,000 - 44,000; Full time

Benefits offered by this job

12 sick days

10 paid holidays

Health insurance (SEBB)

DRS retirement

Job summary

Shelton High School in the Shelton School District is seeking an Office Professional II (Receptionist) to support daily operations and student/family communications.

The role requires strong clerical skills, proficiency in Microsoft Office and Google Docs, and a positive, professional demeanor in a fast-paced school environment.

Qualifications

• High school diploma or equivalent.
• Ability to pass a Federal Criminal Background check.
• Experience in schools is preferred.
• Bilingual in Spanish is preferred.
• Proficient in Microsoft Office and Google Docs; able to learn new software.

Responsibilities

• Provide general clerical and administrative support.
• Maintain records, schedules, files, and rosters.
• Communicate information with students, staff, families, and the community.
• Assist in supervising student workers and support initiatives.

Skills

Microsoft Office

Google Docs

Customer service

Data entry

Office equipment

Education

High school diploma or equivalent

Tools

PC computers

Printers/Scanners

Multi-line phone systems

Job description

An opportunity to Inspire, Challenge, and Empower!

Posting Information:

We are currently hiring a Office Professional-II (Receptionist) to join our team at Shelton High School beginning of the 2026-2027 school year. Open until filled. For best consideration, qualified candidates should apply no later than October 5th, 2026.

Interview Process:

Applicants are encouraged to apply by the deadline provided above. If selected for an interview, you will be invited to complete an Asynchronous Virtual Interview. Candidates chosen for a second round interview will participate in an in-person interview at a date to be determined.

Schedule:

8 hours per day; 219 days per year (inclusive of 10 paid holidays); M-F;

Location:

Shelton High School

Salary:

$27.47 - $32.14 per hour, depending on experience. Salary Range is Based On the 26/27 SEOP Salary Schedule.

FLSA Status:

Non-Exempt (overtime eligible)

Benefits:

• 12 sick leave days;
• 10 paid holidays;
• 6 personal leave days (to be deducted from sick leave);
• 5 bereavement leave days;
• (leave accruals to be prorated based on start date and remaining days within the school year);
• health insurance benefits through the School Employees Benefits Board (SEBB) including medical, dental, vision, life, and long-term disability insurance;
• retirement through the Washington State Department of Retirement Systems (DRS);
• other fringe benefits as allowed under School Board Policies and Procedures and the Shelton Education Office Professionals Collective Bargaining Agreement.

Overview:

The Office Professional (Level II) position provides essential clerical and administrative support to help implement the School District's Strategic Plan and School Improvement Plans. This role independently manages schoolwide office functions to ensure efficient operations, clear communication, and a welcoming, professional environment. Serving as a key point of contact for students, staff, families, and the public, the Office Professional supports positive public relations and maintains organized, accurate, and responsive office services that contribute to the overall educational process.

Requirements:

• High school diploma or equivalent
• Ability to pass a Federal Criminal Background check
• Experience working within schools is preferred
• Bilingual in Spanish is preferred
• Job-related experience with increasing levels of responsibility
• Demonstrated proficiency in operating standard office equipment, including PC computers, printers, copiers, scanners, multi-line phone systems, and fax machines
• Skilled in Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Docs, and able to quickly learn additional software programs necessary for the position for workload efficiency
• Strong customer service orientation when assisting students, families, staff, and community members
• Ability to accurately enter, retrieve, and maintain data in electronic systems
• Demonstrated strong communication skills, including clear and professional written communication with correct grammar, punctuation, and formatting, as well as confident and articulate verbal communication
• Demonstrated proficiency in basic math including performing operations involving monetary units
• Willingness to actively support Shelton School District's Strategic plan and initiatives
• Ability to actively support a positive school culture for staff and students
• Ability to maintain an upbeat, positive, and collaborative demeanor
• Ability to develop and maintain professional, positive relationships with students, staff, administrators, families, and the community
• Willingness to participate in school and building events and activities
• Ability to maintain confidentiality and tact in all aspects of employment
• Ability to incorporate lightheartedness and humor into the workplace
• Ability to grow in interpersonal and technical skills with the held belief of being a lifelong learner
• Ability to make independent decisions as well as work collaboratively with other staff, administrators, families, and community members
• Ability to serve as a think-partner and use critical thinking skills to perform tasks and make decisions
• Ability to apply policies, procedures, statutes, and regulations accurately
• Ability to effectively and efficiently perform work in a fast-paced environment with competing demands through organization, attention to detail, and prioritization
• Ability to admit faults, learn from mistakes, and take calculated risks.
• Ability to work flexible hours and remain flexible to changes in assignments or situations.
• Ability to perform the essential functions of the job with or without reasonable accommodation.

Essential Functions:

Depending upon individual assignment, the Office Professional II performs all or a combination of several of the following duties. This list of essential functions is not exhaustive and may be supplemented as necessary.

• General clerical support
• General level skills & knowledge relative to assigned functions, record keeping, and office equipment
• Specific knowledge or experience in assigned area
• Providing timely and accurate information
• Maintains records, schedules, files, and/or rosters
• Communicates information with students, staff, administrators, families, and the community
• Supports compliance with financial, legal, and administrative requirements
• Composes documents for communication outreach
• Evaluates situations and acts appropriately
• Assists in supervising student workers
• Assists others in preparation for their work
• Exercises FERPA laws regarding student confidentiality
• Follows and actively supports District and building initiatives
• Maintains confidentiality and tact in all aspects of employment
• Ability to manage multiple tasks simultaneously while meeting deadlines
• Ability to work effectively with individuals from diverse backgrounds and support an inclusive, equitable school environment
• Maintains a positive attitude and view students with an asset-based approach
• Supports the District’s Strategic Plan and the School Improvement Plan of assigned building
• Abides by all District Policies and Procedures as well as all applicable statutes and guidelines
• Reports incidents as appropriate for the purpose of maintaining personal safety of students, providing a positive environment, and adhering to education code, district, and/or school policies
• Attends trainings and meeting as appropriate or directed
• Performs other related duties as assigned