Office & People Experience Coordinator

TEXBUILT; Dallas (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

The Office Coordinator at TEXBUILT will create a organized, professional, and welcoming office environment that supports employees, clients, and business operations. You will serve as the central hub for administrative coordination, ensuring daily office functions run smoothly and processes support effective communication and collaboration.

Responsibilities include coordinating mail and deliveries, supporting onboarding and offboarding, managing supplies and conference spaces, and assisting

Qualifications

• This role requires 2+ years of experience in office administration or related roles.
• Strong organizational and time-management skills are essential.
• Excellent communication and interpersonal abilities are required.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with a service-oriented mindset.

Responsibilities

• Serve as the primary point of contact for office visitors, callers, and guests.
• Ensure the office environment remains organized, professional, and fully operational.
• Coordinate daily office activities and administrative processes.
• Manage incoming and outgoing mail, deliveries, and vendor coordination.
• Maintain office supplies, equipment, conference rooms, and common areas.
• Support onboarding and offboarding activities in partnership with the People Team.
• Coordinate new hire materials, workspace readiness, apparel, PPE, and office resources.
• Assist with company meetings, employee events, recognition programs, and team activities.
• Support initiatives that strengthen company culture and employee engagement.
• Maintain employee directories, contact information, and office communication resources.
• Coordinate communication between departments and support teams as needed.
• Assist leadership with administrative communications and scheduling support.
• Maintain confidentiality and professionalism when handling sensitive information.
• Coordinate vendor relationships and service providers supporting office operations.
• Track office resources and maintain accurate records related to company assets and supplies.
• Support continuous improvement of administrative processes and workflows.
• Coordinate internal meetings, training sessions, and company events.
• Manage conference room scheduling and meeting logistics.
• Arrange catering, supplies, and materials for meetings and company functions.
• Support leadership with planning and execution of office activities and special events.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Multitasking

Attention to detail

Professional demeanor

Independent work

Tools

Microsoft Office Suite

SharePoint

Viewpoint

Procore

Job description

The Office Coordinator at TEXBUILT will create a organized, professional, and welcoming office environment that supports employees, clients, and business operations. You will serve as the central hub for administrative coordination, ensuring daily office functions run smoothly and processes support effective communication and collaboration.

Responsibilities include coordinating mail and deliveries, supporting onboarding and offboarding, managing supplies and conference spaces, and assisting