Office Operations Specialist - Billing, HR & Admin

Valley West Health; Olney (IL); On-site; USD 42,000 - 58,000; Full time

Job summary

Helia Healthcare, LLC seeks a versatile Administrative Specialist to manage billing, HR, accounting, and customer service for Olney, Illinois. The role blends data entry, financial reconciliation, and payroll coordination with a customer-facing touch.

Requirements include a high school diploma, 2–3 years in accounts receivable or similar, and proficiency in MS Excel and billing software. Join a team dedicated to compassionate, efficient healthcare administration.

Qualifications

• High School diploma or equivalent required.
• 2–3 years of accounts receivable or similar experience.
• Knowledge of Medicaid/Medicare and long-term care billing.
• Proficient in Excel and Word; strong numerical skills.

Responsibilities

• Handle billing, HR, accounting, and customer service duties.
• Reconcile census forms and maintain accurate billing records.
• Manage Resident Trust Fund deposits and receipts.
• Assist with new hire onboarding, licenses, and employee files.
• Run payroll approvals and track benefits and renewals.
• Provide front-desk support and maintain office operations.

Skills

Accounting basics

Excel & Word

Communication skills

Attention to detail

Problem solving

Education

High School diploma

Associate's in Accounting or Business

Tools

Medicaid/Medicare billing software

MS Excel

Billing software

Job description

Helia Healthcare, LLC seeks a versatile Administrative Specialist to manage billing, HR, accounting, and customer service for Olney, Illinois. The role blends data entry, financial reconciliation, and payroll coordination with a customer-facing touch.

Requirements include a high school diploma, 2–3 years in accounts receivable or similar, and proficiency in MS Excel and billing software. Join a team dedicated to compassionate, efficient healthcare administration.