Office Operations Lead (Logistics & Compliance)

AIT Worldwide Logistics, Inc.; Palatine (IL); On-site; USD 68,000 - 102,000; Full time

Benefits offered by this job

Medical

Prescription

Health Savings Account

Flexible Spending Accounts

Dental

Vision

Life

401(k)

Tuition Reimbursement

Paid Parental Leave

Pet Insurance

Job summary

AIT Worldwide Logistics, Inc. is seeking a proactive Office Manager to provide comprehensive administrative support, coordinate office services, and ensure regulatory compliance.

The role emphasizes strong time management, organization, and a collaborative work environment in a fast-paced setting. The ideal candidate will lead safety initiatives, train leaders on Concur, arrange travel, and handle supplier relations while maintaining a courteous, professional atmosphere across the LAX and

Qualifications

• Bachelor’s degree preferred.
• 3-5 years' Customer Service.
• Strong organizational skills and attention to detail.
• Flexibility to adapt to shifting priorities.
• Independent thinker with the ability to work effectively with minimal supervision.
• Advanced knowledge working with Microsoft Office Suite - particularly PowerPoint, Excel, Word.
• Strong interpersonal and communication skills.
• Ability to work in a fast pace high volume environment.
• Ability to handle matters with sensitivity and confidentiality is a must!

Responsibilities

• Coordinate office services and activities to maintain an orderly work environment.
• participate as the safety committee chairperson and support audits.
• Train new leaders on expense and travel Concur systems.
• Process post-approval monthly expenses for leaders.
• Log notes and follow up action items from leadership meetings.
• Manage supplies inventory and ordering of office, warehouse, and cleaning supplies.
• Book hotel stays for employees or guests visiting stations.
• Assist HR with photos, enrollments, and benefits reminders.
• Coordinate conference room space and conference calls for sales teams.
• Set up vendors with accounts payable and ensure timely payments.
• Lead recycling and document destruction initiatives.
• Handle badge setup and other duties as assigned.

Skills

Customer service

Organization

Communication

Teamwork

Growth mindset

Independence

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

Job description

AIT Worldwide Logistics, Inc. is seeking a proactive Office Manager to provide comprehensive administrative support, coordinate office services, and ensure regulatory compliance.

The role emphasizes strong time management, organization, and a collaborative work environment in a fast-paced setting. The ideal candidate will lead safety initiatives, train leaders on Concur, arrange travel, and handle supplier relations while maintaining a courteous, professional atmosphere across the LAX and