Global Office & Operations Manager

AIT Worldwide Logistics; Palatine (IL); On-site; USD 68,000 - 102,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement plan

Paid time off

Job summary

AIT Worldwide Logistics is seeking a proactive Office Manager to join our team. The role focuses on coordinating office services, maintaining an orderly work environment, and ensuring regulatory compliance. You will lead safety initiatives and support HR processes for our LAX and surrounding teams.

The ideal candidate has 3–5 years in customer service, strong organizational skills, and proficiency in MS Office. Competitive benefits and a comprehensive compensation package accompany the role.

Qualifications

• Bachelor’s degree preferred.
• 3–5 years of Customer Service experience.
• Strong organizational skills and attention to detail.
• Ability to adapt to shifting priorities in a fast-paced environment.
• Independent thinker able to work with minimal supervision.
• Advanced knowledge of Microsoft Office, especially PowerPoint, Excel, and Word.

Responsibilities

• Participate as the safety committee chairperson.
• Train leaders on Concur expense and travel system.
• Process leader monthly expenses after approval.
• Log notes and follow-up actions from leadership meetings.
• Manage office, warehouse, and cleaning supplies inventory.
• Coordinate HR photos and enrollments for teammates.
• Assist with audits and regulatory compliance.
• Coordinate conference space and calls for the sales team.
• Set up vendor accounts payable and ensure timely payments.
• Lead events and administer facility upgrades for continuous improvement.

Skills

Customer service

Team player

Growth mindset

Interpersonal communication

Independent thinker

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

Job description

AIT Worldwide Logistics is seeking a proactive Office Manager to join our team. The role focuses on coordinating office services, maintaining an orderly work environment, and ensuring regulatory compliance. You will lead safety initiatives and support HR processes for our LAX and surrounding teams.

The ideal candidate has 3–5 years in customer service, strong organizational skills, and proficiency in MS Office. Competitive benefits and a comprehensive compensation package accompany the role.