Office Operations Lead — Facilities & Procurement

The University Of Chicago; Chicago (IL); Hybrid; USD 42,388 - 45,915; Full time

Job summary

The University of Chicago Booth School of Business seeks an Assistant Director of Office Management and Operations to lead day-to-day operations for the Polsky Center and Rustandy Center.

You will coordinate front desk functions, procurement, vendor management, facilities coordination, and contract/payments processing, collaborating across centers to ensure exceptional service and operational continuity.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years of experience in office operations, management, or event coordination.
• Familiarity with MS Office and office workflows.

Responsibilities

• Lead suite operations and administrative coordination for the Polsky Center & Rustandy Center.
• Oversee space planning, room scheduling, parking, and AV support for stakeholders.
• Manage end-to-end contract administration and vendor onboarding across systems.
• Direct procurement, PO processing, and reimbursements within budget constraints.
• Provide training on Concur/GEMS processes and COA usage; ensure compliance.
• Coordinate procurement, inventory, and supplier performance; track inventory levels.
• Support program/events teams with execution, setup, and post-event wrap-up.
• Supervise student staff and manage scheduling to ensure service standards.
• Prepare operational reports, manage leader’s calendar, and assist with policy development.

Skills

MS Office

Vendor coordination

Communication

Interpersonal skills

Education

Bachelor’s degree

Tools

Oracle Cloud ERP

Concur/GEMS

Airtable

Box

Slack

Job description

The University of Chicago Booth School of Business seeks an Assistant Director of Office Management and Operations to lead day-to-day operations for the Polsky Center and Rustandy Center.

You will coordinate front desk functions, procurement, vendor management, facilities coordination, and contract/payments processing, collaborating across centers to ensure exceptional service and operational continuity.