Office Operations, HR & Executive Support (Contract)

Spryte Medical, LLC.; Bedford (MA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

On-site role in Bedford, MA

Executive exposure

Job summary

Spryte Medical, LLC. is seeking a versatile Office Operations professional to support daily activities, facilities coordination, and vendor relationships at our Bedford, MA site. The role also provides executive & leadership support, HR coordination, and helps manage onboarding and compliance tasks.

You'll work closely with the CEO and management team, organize meetings and travel, and ensure smooth office operations while upholding confidentiality and high professional standards.

Qualifications

• Bachelor’s degree with 1–3 years relevant experience.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint) and systems/databases.
• Excellent written and verbal communication and attention to detail.
• Able to multi-task and work independently with confidential information.
• Experience supporting executives or leadership teams preferred.

Responsibilities

• Coordinate daily office activities and manage filing systems.
• Support CEO and leadership team with travel, scheduling, and meetings.
• Assist HR with benefits coordination and personnel records.
• Coordinate vendor relationships and office facilities needs.
• Assist with onboarding of new employees and immigration compliance as needed.

Skills

MS Office

Communication

Organizational skills

Administrative support

Executive support

Multi-tasking

Vendor coordination

HR coordination

Education

Bachelor's Degree

Tools

Apple devices

MS Office Suite

Job description

Description

About Spryte Medical

At Spryte Medical, we're advancing the future of neurovascular care by developing breakthrough imaging technology that gives physicians greater insight when every decision matters. Our mission is to empower physicians with the clarity and confidence they need to improve patient outcomes and redefine what's possible in patient care.

Joining Spryte means becoming part of a growing team driven by innovation, collaboration, and purpose. We believe great ideas come from people who are curious, hands-on, and passionate about solving meaningful challenges. Here, your work won't get lost in a large organization—it will help shape our technology, our culture, and the future of our company.

If you're looking for an opportunity to make a visible impact while helping bring transformative technology to physicians and patients, we'd love to hear from you.

The Opportunity

This is a contract position with the opportunity to make a significant impact while supporting a growing organization. This role is expected to be on site in our Bedford, MA office.

Essential Responsibilities

Office Operations

• Proactively identify the needs to build and run daily office activities including establishing and maintaining electronic and hard copy filing systems, and mail
• Assist as appropriate in managing office systems including telecom, information systems, office supply management
• Assist in management of day-to-day interactions with vendors including facilities, IT, HR, finance, and legal service providers
• Assist in management of activities related to ordering and receiving of supplies and equipment
• Kitchen Management
• Primary responsibility for coordinating and executing on new facility set up, launch and ongoing workspace optimization
• Assist building security team as it is needed such as providing list of guest or vendor loading dock access, being an emergency contact point for the building
• Coordinate company meetings, events, and employee activities by managing logistics, vendors, and communications

Executive & Leadership Support

• Work closely with CEO and team to ensure excellent customer visit experience
• Provide day-to-day administrative support to key members of the Company, Management Team, and Key Consultants including travel support, as well as scheduling Board, Clinician advisor and other business meetings
• Assist with travel and expense filings of CEO
• Extend CEO personal communications, follow up with events & travel
• Develop executive preference profile

Human Resources Coordination

• Assist HR team with coordination activities
• Work with HR consultant and HR Manager as needed; assist in administering benefit programs, develop and maintain personnel files ensuring all necessary and relevant paperwork is completed.
• Work with team to support staffing needs of business. Working with management to lead staffing initiatives to schedule candidates, identify and source possible candidates. Potentially work with recruiters, job boards, and LinkedIn to source highly qualified individuals for open positions.
• Coordinating on-boarding processes for new employees.
• Work as needed with external legal resources to ensure compliance with all hiring regulations/ immigration laws

Other duties as assigned

Requirements

Experience & Qualifications

• Bachelor’s Degree with 1-3 years relevant experience
• Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs
• Must be highly proficient in Microsoft office including Word, Outlook, Excel, PowerPoint along with experience setting up systems and databases. Experience with Apple also desired
• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information
• Comfortable working independently with minimal direction.
• Exceptional organizational and project coordination skills.
• Strong customer service mindset.
• Ability to manage multiple competing priorities with professionalism.
• Experience supporting executives or leadership teams preferred.