Workplace Experience Manager

Neara; New York (NY); On-site; USD 75,000 - 95,000; Full time

Job summary

Precision Neuroscience is seeking a Workplace Experience Manager to oversee daily NYC office operations, ensuring smooth, compliant, and welcoming facilities for a fast-growing neuroscience company.

You will coordinate admin functions, manage vendors, support onboarding, and serve as a central contact for internal teams, owning day-to-day organization and helping plan office moves and off-sites.

Qualifications

• 3+ years of experience in administrative roles.
• Proactive approach to process improvements using software tools.
• Experience working with teams distributed across locations.
• Collaborative with other admins to get tasks done.
• Experience coordinating logistics for office moves, buildouts, or offsite events.
• Excellent written and verbal communication skills.
• Strong Google Suite and MS Office skills (Word, PowerPoint, Excel).
• Startup experience is a plus; fast-moving, mission-driven environment.

Responsibilities

• Manage day-to-day operations of the New York City office including supplies, courier deliveries, and maintenance.
• Maintain office look and feel for investor visits and board meetings; ensure a welcoming environment.
• Own onboarding logistics with workspace setup, equipment access, and Day 1 experience; collaborate with People and IT.
• Plan and execute workplace initiatives like office moves and offsites; manage timelines and vendors.
• Support Finance on procurement tasks including supplier sourcing and PO management.
• Maintain key company documents (NDA/COI library, wikis).
• Support People Operations onboarding administration.
• Coordinate team-building activities and company-wide meetings.
• Contribute to ad-hoc projects across the company.

Skills

Admin experience

Process improvement

Cross-location teams

Communication

G Suite

MS Office

Tech savvy

Startup experience

Tools

Google Sheets

MS Word

PowerPoint

MS Excel

Job description

Workplace Experience Manager

Job type: Full Time · Department: People · Work type: On-Site · USD 75,000-95,000 / year

New York, New York, United States

Precision Neuroscience is building a next-generation brain–computer interface (BCI) to heal and empower millions of people living with neurological conditions.

Our first product, Layer 7, is designed to help people with severe paralysis operate digital devices using only their thoughts—opening up new possibilities for daily life.

Our team brings together experts in neurosurgery, AI and machine learning, microfabrication, electrical engineering, clinical science, and more. We combine deep technical rigor with a people-first mindset to turn breakthrough research into real-world medical solutions.

As a Precision employee, you'll join one of the fastest-moving and best-capitalized companies in the emerging field of brain–computer interfaces. Since our founding in 2021, we have raised more than $180 million, advanced our technology through validation, and initiated human trials with leading hospitals across the country.

Our Values:

We build for human impact, measuring progress by the lives our work can change.

We do no harm, holding ourselves to the highest standards of safety, integrity, and responsibility.

We innovate with urgency, because the stakes are high and our users can’t wait.

We bring sharp minds, open ears, pairing expertise with curiosity, humility, and respect.

And we lead the way, taking ownership of our work and helping to shape the future of our field.

We are seeking a Workplace Experience Manager to oversee daily office operations, ensuring our NYC workspace runs smoothly, efficiently, and in compliance with company and industry standards.

In this role you will coordinate administrative functions, manage vendors and facilities, support onboarding and employee experience, provide light executive support, and serve as a central point of contact for internal teams. You will take full ownership of the office's day-to-day organization, proactively anticipating what it needs while making sure it feels warm and welcoming for the team day to day. You'll also help plan and execute larger projects like office moves and company off-sites.

This position is based in our New York City office and requires being on-site five days a week. We are unable to consider remote workers or individuals who are not currently based in the US and legally authorized to work in the US.

Key Responsibilities

• Manage day-to-day operations of our New York City office, including supplies ordering, courier deliveries, and oversight of building maintenance, handyman, cleaning, and plant/facilities contractors.
• Take ownership of the office's day-to-day look and feel; proactively keeping it organized, polished, and presentable for investor visits and board meetings, while making sure it feels warm, comfortable, and welcoming for employees day to day.
• Own new hire onboarding logistics, including preparing workspaces, coordinating equipment and access, and ensuring a smooth and welcoming Day 1 experience in partnership with People and IT.
• Support project planning and execution for larger workplace initiatives, including office moves and company offsites (coordinating timelines, vendors, and logistics).
• Support the Finance Team on procurement tasks, including sourcing suppliers for hard-to-find engineering equipment, creating purchase orders, and tracking deliveries.
• Maintain key company documentation (e.g., NDA and COI library, relevant company wikis).
• Support People Operations initiatives including back-end new hire onboarding administration.
• Coordinate regular team-building activities and company-wide meetings to help us continue to build our fantastic culture.
• Support ad-hoc projects across the full company.

Skills, Knowledge and Expertise

• 3+ years' experience working in administrative roles and managing offices.
• Demonstrated proactive attitude towards identifying and acting on process improvements, especially through the use of software tools.
• Experience working with teams that are distributed across different locations.
• Experience collaborating with other administrative personnel to get tasks done.
• Experience coordinating logistics for larger projects such as office moves, buildouts, or offsite events, including managing timelines and multiple vendors.
• Exceptional written and verbal communication skills.
• Strong Google Suite and/or MS Word and PowerPoint skills. Proficiency in MS Excel.
• Overall tech-savvy skillset.
• Startup experience is a plus; someone energized by a fast-moving, mission-driven environment.

Diverse workforces create the best culture, company, and products. We at Precision are committed to an inclusive culture that celebrates the uniqueness and contributions of everyone. As an equal opportunity employer, Precision does not discriminate on the basis of sex, race, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment.

For roles based in Massachusetts: it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.