Office Operations & Guest Experience Coordinator

Kutak Rock; Tallahassee (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) with employer match

Discretionary bonuses

Paid holidays

Paid vacation and sick leave

Tuition Reimbursement

Commuting benefits

Employee Assistance Program

Job summary

Kutak Rock, a U.S. News and World Report rated “Best Companies to Work For: Law Firms,” seeks an Office Administrative Coordinator for our Tallahassee, FL office. This pivotal role provides comprehensive office support by coordinating day-to-day office logistics, procedures, vendors, and office budget management.

You will create a professional, welcoming environment for firm guests and colleagues. The role requires strong organizational and communication skills, familiarity with Microsoft

Qualifications

• Ability to work independently and apply critical thinking.
• Ability to prioritize, organize, and multitask effectively.
• Excellent verbal and written communication skills.
• Keen attention to detail.
• General knowledge of PC and Windows, including Microsoft Office products.
• General knowledge of standard office equipment.
• Ability to perform moderate lifting and maneuvering of supplies.
• Willingness to work extended hours when needed.

Responsibilities

• Provide comprehensive office administrative support for facilities, supply management, staff coordination and coverage, and technology.
• Professionally greet clients and guests and answer incoming calls.
• Ensure compliance with firm visitor and security policies to maintain a safe office environment.
• Manage conference room scheduling, equipment, setup, and maintenance for firm members and guests.
• Organize internal and external office and community events, including catering, reservations, headcounts, and expense tracking.
• Maintain positive relationships with property management and firm vendors.
• Schedule repairs for office equipment and maintenance, connecting with and escorting vendors.
• Coordinate, manage, and assist with office incoming and outgoing mail, including emails, faxes, bulk mailings, and package shipping and delivery.
• Maintain inventory of office supplies and breakroom supplies.
• File and organize records, invoices and other important documentation, and assist office personnel with records management.

Skills

Independent work

Prioritization

Verbal and written communication

Attention to detail

Microsoft Office

Office equipment

Flexibility with extended hours

Education

High school diploma or equivalent + 2+ years admin/office experience

Tools

Microsoft Office

Job description

Kutak Rock, a U.S. News and World Report rated “Best Companies to Work For: Law Firms,” seeks an Office Administrative Coordinator for our Tallahassee, FL office. This pivotal role provides comprehensive office support by coordinating day-to-day office logistics, procedures, vendors, and office budget management.

You will create a professional, welcoming environment for firm guests and colleagues. The role requires strong organizational and communication skills, familiarity with Microsoft