Legal Administrative Assistant

Kutak Rock LLP; Scottsdale (AZ); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Discretionary bonuses

Nine paid holidays

Paid vacation leave

Paid sick leave

Tuition reimbursement

Job summary

Qualifications include a High School diploma and 3+ years in legal secretarial work. In-office position with a competitive salary and comprehensive benefits.

Qualifications

• Legal secretarial experience required
• High school diploma required; college degree preferred
• Knowledge of legal terminology and procedures
• Able to handle confidential information with discretion
• Proficient in Microsoft Office and document management tools

Responsibilities

• Prepare and proofread documents to firm standards
• Maintain client files (electronic and physical)
• Enter attorney time and expenses into timekeeping system
• File pleadings with state and federal courts
• Arrange travel itineraries for attorneys
• Assist with CLE records and notary duties
• Answer phones and handle client matters
• Scan and Email documents for attorneys
• Provide backup coverage for receptionist
• Support other staff as needed

Skills

Microsoft Office

Legal terminology

Civil litigation

Attention to detail

Written and verbal communication

Confidentiality

Interpersonal skills

Time management

Team player

Education

High School diploma

College degree preferred

Tools

NetDocuments

Intapp

Kofax

Job description

JOB SUMMARY

Kutak Rock LLP seeks a Floating Legal Administrative Assistant in its Scottsdale office. The primary responsibility of this position is to provide temporary assigned secretarial support to multiple attorneys and work alongside a team of other staff members supporting the firm’s Litigation, Corporate/Real Estate, and Public Finance Departments in Scottsdale and remotely in Spokane, WA. The ideal candidate for this position is an experienced legal support professional who enjoys working in a collegial and collaborative environment.

Kutak Rock, a U.S. News and World Report rated "Best Companies to Work For: Law Firms"

RESPONSIBILITIES

• Prepare, assemble, coordinate and proofread documents, firm standard letters, correspondence, and memoranda to firm format standards, using internal programs for document revision, clean-up, and comparison
• Utilize the firm’s document management system and email integration management system for individual capacity and supported attorneys
• Generate, organize, copy, scan and maintain electronic and physical client files
• Accurately enter attorney time and expenses into the firm’s timekeeping software; manage accounting deadlines of same
• File pleadings with the various state and federal courts, including online filing systems
• Arrange business itineraries by coordinating travel reservations
• Assist with maintaining attorney continuing legal education records
• Answer telephones and handle client matters (when appropriate) through telephone and email
• Scan documents and send/receive via email for attorneys
• Act as backup for the receptionist, and integrate with offices services when not assigned as coverage for another Admin Assistant
• Serve as a notary, obtain e-notary access, and administer the regional notary certification program
• Assist with other duties as assigned

QUALIFICATIONS: Skills and Abilities

• Ability to organize large quantities of information
• Ability to work well under the pressures of deadlines and prioritize assignments
• Ability to thrive on challenges of a fast-paced environment
• Ability to work both collaboratively as part of a team and independently or unsupervised
• Strong attention to detail
• Knowledge of legal terminology and procedures
• Knowledge with civil litigation practices
• Excellent spelling, grammar, and proofreading skills
• Excellent organizational, written, and verbal communication skills
• Ability to handle documents and other information with confidentiality and discretion
• Excellent interpersonal skills with an aptitude to interface with attorneys, clients, staff, and firm visitors
• Proficiency in Microsoft Office suite of products
• Proficiency in NetDocuments, Intapp and/or Kofax, or the ability to rapidly attain competence with new systems

QUALIFICATIONS: Education and Experience

• High School diploma (or equivalent) required; college degree given preference
• 3+ years experience in legal secretarial field required

Position Information

Status: Non-Exempt

Salary Range: $65,000-$80,000 per year, salary offers are commensurate with education, experience, and office location

Work Arrangement: In Office

Benefits

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Generous Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.

Employment Type Full-Time

Position Categories Legal Secretary, Legal Administrative Assistant

Subsidiary Company Kutak Rock LLP

Parent Company Kutak Rock LLP

City Scottsdale

State AZ

Country United States

ZIP/Postal Code 85253

Address 8601 N Scottsdale Rd #300

$65,000-$80,000