Office Operations & Front Desk Specialist

Perkins Thompson; Portland (ME); On-site; USD 33,000 - 41,000; Full time

Job summary

Perkins Thompson in Portland, ME seeks an Office Services Specialist to support daily operations. You will greet and assist visitors, manage a busy reception, handle intake, and coordinate meetings, mail, and supplies while assisting attorneys and staff.

The role emphasizes reliability, organization, and clear communication in a structured office setting. Bachelor’s degree preferred; strong MS Office skills are essential.

Qualifications

• Bachelor’s degree preferred; new graduates welcome.
• Strong computer proficiency with Microsoft Office and document management systems.
• Excellent organizational and task-management skills under time constraints.
• Strong written and verbal communication, professional interpersonal style.
• Reliable, discreet, and able to handle sensitive information.
• Ability to work independently and with attorneys and staff.

Responsibilities

• Serve as first point of contact for visitors and clients; maintain reception area.
• Coordinate client intake, conflict checks, and engagement forms with staff.
• Manage mail, deliveries, and courier services; log and distribute items.
• Schedule meetings, maintain calendars, and prepare conference rooms.
• Support attorneys with copying, scanning, filing, and document prep.

Skills

Strong communication

Excellent organizational skills

Reliability

Problem solving

Team collaboration

Attention to detail

Professional interpersonal skills

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Document management systems

Office equipment operation

Job description

Perkins Thompson in Portland, ME seeks an Office Services Specialist to support daily operations. You will greet and assist visitors, manage a busy reception, handle intake, and coordinate meetings, mail, and supplies while assisting attorneys and staff.

The role emphasizes reliability, organization, and clear communication in a structured office setting. Bachelor’s degree preferred; strong MS Office skills are essential.