Legal Office & Facilities Coordinator

Fisher Phillips LLP; Portland (OR); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) with profit sharing

Paid time off

Job summary

Fisher Phillips LLP in Portland is seeking an Office Coordinator to support attorneys and ensure smooth office operations. The role involves serving as the onsite liaison with building management, coordinating seating with OfficeSpace, managing mail and packages, setting up offices and conference rooms, and maintaining inventory.

It requires professionalism, reliability, and strong communication. The position is full-time and onsite, with responsibilities spanning office upkeep, client greets,

Qualifications

• Reliability and punctuality in the office
• Strong verbal and written communication skills
• Ability to handle confidential information with discretion
• Professional appearance and demeanor

Responsibilities

• Serve as onsite liaison between the firm and building management for maintenance requests
• Oversee seating using OfficeSpace and prep reserved offices daily
• Sort mail and deliveries, handle intra-office mail, and process outgoing shipments
• Assist in setup of offices and work areas for staff
• Manage conference room reservations including setup and breakdown
• Maintain inventory of office and kitchen supplies
• Keep common areas organized and tidy, including kitchens and copy rooms
• Greet clients and visitors, maintaining professional conduct
• Prioritize tasks and manage multiple deadlines with minimal supervision
• Support colleagues as needed and perform other duties as assigned

Skills

Office coordination

Phone system

Microsoft Office

Document management

Scanning functions

Tools

OfficeSpace

Job description

Fisher Phillips LLP in Portland is seeking an Office Coordinator to support attorneys and ensure smooth office operations. The role involves serving as the onsite liaison with building management, coordinating seating with OfficeSpace, managing mail and packages, setting up offices and conference rooms, and maintaining inventory.

It requires professionalism, reliability, and strong communication. The position is full-time and onsite, with responsibilities spanning office upkeep, client greets,