Office Operations & Facilities Specialist

Paylocity; City of Rochester (NY); On-site; USD 38,000 - 54,000; Full time

Job summary

Popli Design Group in Rochester, NY seeks an Operations & Facilities Assistant to manage day-to-day office tasks, coordinate deliveries, maintain common areas, and support staff and leadership.

The role emphasizes organizing supplies, scheduling maintenance, and ensuring a clean, functional work environment for engineers and project teams. Candidates should have professional office experience, strong communication, and a valid driver's license.

Qualifications

• Experience in a professional office environment with a strong customer service orientation.
• Strong organizational skills and the ability to manage and prioritize multiple tasks.
• Proficiency using Microsoft Word and Excel.
• A Valid Driver's License and acceptable Motor Vehicle Record (MVR) is required.

Responsibilities

• Support the firm’s operations by handling essential office and administrative tasks.
• Maintain the Rochester office common areas, supplies, and overall organization.
• Maintain printers and copiers, stock paper and toner, and arrange service as needed.
• Receive and distribute deliveries and ensure proper stocking of items.
• Coordinate setup and cleanup for office breakfasts and lunches.
• Transport company vehicles for cleaning and maintenance and report issues.
• Conduct regular office walk-throughs and coordinate with vendors to resolve issues.
• Provide administrative support to senior leadership as needed.
• Assist with movement and organization of files, supplies, and equipment.

Skills

Customer service

Organizational skills

MS Word

Excel

Communication skills

Driver's license

Job description

Popli Design Group in Rochester, NY seeks an Operations & Facilities Assistant to manage day-to-day office tasks, coordinate deliveries, maintain common areas, and support staff and leadership.

The role emphasizes organizing supplies, scheduling maintenance, and ensuring a clean, functional work environment for engineers and project teams. Candidates should have professional office experience, strong communication, and a valid driver's license.