Office Operations Coordinator | Proactive Admin Support

Jobtailor; New York (NY); On-site; USD 48,000 - 60,000; Full time

Job summary

Jobtailor is seeking a capable Office Administrator in New York to manage daily operations and provide essential administrative support. You will handle phone and email inquiries, organize files, coordinate with vendors, and assist with onboarding and reporting.

The role requires 2+ years of relevant experience, top organizational skills, strong written and verbal communication, and the ability to work independently or with a team. Office presence and discretion are required.

Qualifications

• 2+ years of office administration or related experience
• Strong organizational skills with the ability to multitask and prioritize
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, Google Workspace, and standard office tools
• Detail-oriented with strong problem-solving abilities
• Professional, reliable, and proactive attitude
• Comfortable working independently and collaboratively in a team environment
• Ability to handle sensitive information with discretion
• Comfortable working in office with some schedule flexibility
• Must be authorized to work in the U.S. without sponsorship.

Responsibilities

• Manage daily office operations and administrative tasks
• Answer phone calls, emails, and greet visitors professionally
• Organize and maintain office files, records, and documentation
• Order office supplies and coordinate with vendors and service providers
• Assist with data entry, reports, invoices, and other administrative projects
• Coordinate incoming and outgoing mail, packages, and deliveries
• Support onboarding and new hire processes
• Help maintain a clean, organized, and professional office environment
• Provide general support to leadership and internal teams as needed

Skills

Office administration

Organization

Communication

MS Office

Google Workspace

Discretion

Independent / team

Schedule flexibility

Authorized to work in the US without

Tools

Microsoft Office

Google Workspace

Job description

Jobtailor is seeking a capable Office Administrator in New York to manage daily operations and provide essential administrative support. You will handle phone and email inquiries, organize files, coordinate with vendors, and assist with onboarding and reporting.

The role requires 2+ years of relevant experience, top organizational skills, strong written and verbal communication, and the ability to work independently or with a team. Office presence and discretion are required.