Office Operations & Events Coordinator

Pantera Capital; Seattle (WA); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Equity

Medical, vision, dental

Job summary

SpaceXAI is seeking an organized Office Coordinator to keep daily operations running smoothly in our Seattle, WA office. You will oversee facilities, coordinate with vendors, plan internal and external events, and support onboarding for new hires, ensuring a productive, welcoming workplace aligned with our culture.

The role emphasizes hands-on management, strong communication, and meticulous attention to detail, with a collaborative team focused on creativity and excellence.

Qualifications

• Experience as an office manager or administrator preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Oversee daily office operations, including maintenance, security, and supplies.
• Manage office budget, expenses, and vendor relationships.
• Implement and maintain office policies and procedures.
• Organize internal and external company events and meetings.
• Coordinate with external vendors for catering, equipment, and other event needs.
• Ensure the office is clean, safe, and well-maintained.
• Coordinate with property management for repairs or improvements.
• Assist with onboarding processes for new hires.
• Manage mail and shipping logistics.
• Oversee office food and beverage operations in collaboration with hospitality team.

Skills

Office management

Communication

Organization

Education

High school diploma

Job description

SpaceXAI is seeking an organized Office Coordinator to keep daily operations running smoothly in our Seattle, WA office. You will oversee facilities, coordinate with vendors, plan internal and external events, and support onboarding for new hires, ensuring a productive, welcoming workplace aligned with our culture.

The role emphasizes hands-on management, strong communication, and meticulous attention to detail, with a collaborative team focused on creativity and excellence.