Office Coordinator

Pantera Capital; Seattle (WA); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Equity

Medical, vision, dental

Job summary

SpaceXAI is seeking an organized Office Coordinator to keep daily operations running smoothly in our Seattle, WA office. You will oversee facilities, coordinate with vendors, plan internal and external events, and support onboarding for new hires, ensuring a productive, welcoming workplace aligned with our culture.

The role emphasizes hands-on management, strong communication, and meticulous attention to detail, with a collaborative team focused on creativity and excellence.

Qualifications

• Experience as an office manager or administrator preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Oversee daily office operations, including maintenance, security, and supplies.
• Manage office budget, expenses, and vendor relationships.
• Implement and maintain office policies and procedures.
• Organize internal and external company events and meetings.
• Coordinate with external vendors for catering, equipment, and other event needs.
• Ensure the office is clean, safe, and well-maintained.
• Coordinate with property management for repairs or improvements.
• Assist with onboarding processes for new hires.
• Manage mail and shipping logistics.
• Oversee office food and beverage operations in collaboration with hospitality team.

Skills

Office management

Communication

Organization

Education

High school diploma

Job description

SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands‑on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

ABOUT THE ROLE:

We are seeking a dynamic Office Coordinator to join our team. This role is pivotal in ensuring our office environment supports productivity, creativity, and collaboration. You will be the backbone of our daily operations, managing everything from office logistics to event coordination, ensuring that our workplace is efficient, welcoming, and reflective of our company culture.

RESPONSIBILITIES:

• Oversee the daily operations of the office, including maintenance, security, and supplies.
• Manage office budget, expenses, and vendor relationships.
• Implement and maintain office policies and procedures.
• Organize internal and external company events and meetings.
• Coordinate with external vendors for catering, equipment, and/or other event needs.
• Ensure the office is clean, safe, and well-maintained.
• Manage relationships with property management and coordinate any necessary repairs or improvements.
• Assist with onboarding processes for new hires.
• Manage mail and shipping logistics
• Manage office food and beverage operations to include receipt of goods, stocking, organizing, and coordinating with vendors, including meal delivery services. This role will work closely with our hospitality team.

BASIC QUALIFICATIONS:

• High school diploma or equivalency certificate.

PREFERRED SKILLS AND EXPERIENCE:

• Proven experience as an office manager, administrator, or similar role; experience in tech environments is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities with an exceptional attention to detail.

COMPENSATION AND BENEFITS:

$27 - $34 USD per hour

Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks.

ITAR REQUIREMENTS:

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

SpaceXAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.