Office & Operations Coordinator – Admin & Scheduling

Jobtailor; Sudbury (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor in Sudbury, MA is seeking an organized Administrative Coordinator to support daily office operations and staff needs. The role handles mail, supplies, and meeting logistics, ensuring a smooth on-site environment.

Candidates bring 2–4 years in administrative roles, proficiency with Microsoft Office, and strong communication. This position offers collaborative team exposure and opportunities to contribute to operations support.

Qualifications

• High school diploma or equivalent required.
• Associate degree or relevant administrative training preferred.
• Two to four years of administrative, office coordination, operations, or customer service experience preferred.
• Experience working with Microsoft Office applications, including Outlook, Word, Teams, and Excel.

Responsibilities

• Manage incoming and outgoing mail.
• Monitor and maintain office supply, kitchen, and inventory levels.
• Maintain organization and cleanliness of kitchen, breakroom, and shared office spaces.
• Support staff with administrative requests and general office needs.
• Coordinate and assist with on-site IT activities.
• Schedule meetings and coordinate on-site logistics as needed.

Skills

Office Coordination

Inventory Management

Microsoft Office

Customer Service

Time Management

Education

High School Diploma

Associate Degree (Preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Teams

Microsoft Excel

Job description

Jobtailor in Sudbury, MA is seeking an organized Administrative Coordinator to support daily office operations and staff needs. The role handles mail, supplies, and meeting logistics, ensuring a smooth on-site environment.

Candidates bring 2–4 years in administrative roles, proficiency with Microsoft Office, and strong communication. This position offers collaborative team exposure and opportunities to contribute to operations support.