Office & Operations Coordinator

East Coast Office Installations LLC.; Wilmington (MA); In loco; USD 60.000 - 70.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) with company match

Paid time off

Health insurance

Dental and vision coverage

On-the-job training and room to grow

Descrizione del lavoro

East Coast Office Installations LLC is seeking an organized, adaptable coordinator to join our fast-paced office team serving New England clients. This hands-on role touches receiving, HR and payroll, and daily project administration, with training provided and an emphasis on keeping systems and processes running smoothly.

You will coordinate deliveries, support payroll and HR tasks, organize project plans and documents, and handle general office duties in a collaborative environment that values

Competenze

• Some college enrollment or equivalent.
• Proficient in Microsoft Office, especially Excel.
• Able to learn new software quickly and maintain trackers.
• Strong organization and attention to detail.
• Clear, professional communication by phone and email.
• Ability to manage multiple tasks in a fast-paced environment.
• Discretion with confidential information.

Mansioni

• Receiving & Logistics: coordinate deliveries, file paperwork, serve as point of contact, document processes.
• HR & Payroll Support: assist payroll, onboarding, payroll records, benefits documentation, confidential information handling.
• Project Support: organize project plans, drawings, documents, permits, project files, support field teams.
• General Office: data entry, phones, emails, and other duties as needed.

Conoscenze

Excel

Organization

Communication

Multitasking

Discretion

Microsoft Office

Formazione

Some College

Associate's degree or coursework in business

Strumenti

Payroll software

HR software

Internal systems

Descrizione del lavoro

East Coast Office Installations LLC is a fast-paced commercial office installation company serving clients across New England, primarily in the Boston area. We specialize in furniture and desking installations, private office installations, demountable wall installations and office reconfigurations. Our office team keeps projects, people and materials moving, and we're looking for an organized, adaptable coordinator to join us.

About the Role:

This is a hands-on support role that touches nearly every part of our business: receiving, HR and payroll, and day-to-day project administration. No two days look the same. If you like variety, can juggle priorities, and enjoy being the person who keeps things running smoothly, this role is for you. We're happy to train the right person; attitude and aptitude matter more than years of experience.

Responsibilities:

Receiving & Logistics

• Schedule and coordinate delivery appointments with vendors, suppliers and clients
• Complete and file receiving paperwork, verifying deliveries against orders
• Serve as a point of contact for clients and vendors on delivery status and receiving procedures
• Help improve and document the receiving process as it grows

HR & Payroll Support

• Assist with weekly payroll processing, including collecting and reviewing timesheets
• Support HR functions such as onboarding paperwork, employee records and benefits documentation
• Maintain confidential employee information with discretion
• Provide backup coverage for HR and payroll as needed

Project Support

• Print, organize and distribute project plans, drawings and documents
• Prepare and submit permit applications and track their status
• Complete project-related paperwork and keep files current
• Support project managers and field teams with day-to-day administrative needs

General Office

• Enter and maintain data in our internal systems
• Handle phones, email and general correspondence
• Take on other tasks as business needs change

Qualifications

Must Have

• Some College
• Proficiency in Microsoft Office, especially Excel (sorting, basic formulas, maintaining trackers)
• Comfort learning new software and internal systems quickly
• Strong organization and attention to detail
• Clear, professional communication by phone and email
• Ability to manage multiple tasks and shifting priorities in a fast-paced environment
• Discretion with confidential information

Nice to Have

• 1–2 years of office, administrative or coordinator experience
• Exposure to construction, trades, or office furniture and installation work
• Experience with payroll or HR software
• Familiarity with permit processes or reading floor plans and installation drawings
• Associate's degree or coursework in business or a related field

• Salary: $60,000–$70,000 per year, based on experience
• 401(k) with company match up to 5% after 3 months service
• Paid time off: 1 week of Vacation plus 1 week of sick time based on accrual
• Health Insurance, plus dental and vision coverage
• On-the-job training and room to grow into a specialized role (HR, project coordination or operations)
• A close-knit team where your work has a visible impact