Office Operations Coordinator

Veterans Guardian VA Claim Consulting; Scottsdale (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive Pay

Health Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Paid Holidays

Paid Training

Career Growth

Job summary

Veterans Guardian VA Claim Consulting in Scottsdale, AZ is hiring an Office Operations Coordinator for 100% in-office duties. You will manage day-to-day office operations, coordinate HR tasks, and support recruiting and onboarding processes.

Expect a structured, detail-focused environment with opportunities for impact, employee engagement activities, and collaboration with HQ HR. This role emphasizes organization, communication, and professional presentation.

Qualifications

• 2+ years of experience in office administration, office management, operations, human resources, recruiting, executive support, or a similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Experience with HRIS, Salesforce, or applicant tracking systems is a plus.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Oversee the day-to-day operations of the Scottsdale office.
• Maintain office supplies, equipment, and inventory.
• Coordinate building maintenance requests and vendor relationships.
• Manage incoming mail, deliveries, and office logistics.
• Ensure the office remains clean, organized, and professional.
• Assist with company meetings, office events, and employee engagement activities.
• Support leadership with administrative projects and operational initiatives.
• Coordinate interviews and candidate scheduling.
• Assist with recruiting and applicant communication.
• Prepare new hire paperwork and onboarding materials.
• Welcome new employees and coordinate first-day onboarding.
• Maintain confidential employee files and HR documentation.
• Support employee recognition programs, anniversaries, and company events.
• Serve as the local point of contact for employee questions while partnering with HQ HR team.

Skills

Highly organized

Detail-oriented

Friendly

Professional

Approachable

Excellent communication

Customer service

Self-starter

Multitasking

Strong organizational skills

Tools

Microsoft Office

Outlook

Word

Excel

Teams

HRIS

Salesforce

Applicant Tracking

Job description

Full-Time | Scottsdale, AZ | In Office

What You'll Do

Office Operations

• Oversee the day-to-day operations of the Scottsdale office.

• Maintain office supplies, equipment, and inventory.

• Coordinate building maintenance requests and vendor relationships.

• Manage incoming mail, deliveries, and officelogistics.

• Ensure the officeremainsclean, organized, and professional.

• Assistwith company meetings, office events, and employee engagement activities.

• Support leadership with administrative projects and operational initiatives.

Human Resources Support

• Coordinate interviews and candidate scheduling.

• Assistwith recruiting and applicant communication.

• Prepare new hire paperwork and onboarding materials.

• Welcome new employees and coordinate first-day onboarding.

• Maintain confidential employee files and HR documentation.

• Support employee recognition programs, anniversaries, and company events.

• Serve as the local point of contact for employee questions while partnering with the HQ HR team.

What We're Looking For

We'relooking for someone who enjoys creating structure, supporting others, and making sure nothing falls through the cracks.

The ideal candidate is:

• Highly organized anddetail-oriented.

• Friendly, professional, and approachable.

• Comfortable juggling multiple priorities.

• A self-starter who takes initiative.

• An excellent communicator with strong customer service skills.

• Someone who enjoys being the person others rely on.

Qualifications

• 2+ years of experience in office administration, office management, operations, human resources, recruiting, executive support, or a similar role.

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Proficiencywith Microsoft Office (Outlook, Word, Excel, Teams).

• Experience with HRIS, Salesforce, or applicant tracking systems is a plus.

• Ability tomaintainconfidentiality and exercise sound judgment.

Schedule

Monday-Friday
9:30 AM-6:00 PM

100% In Office

Scottsdale, AZ

WhyVeteransGuardian?

At Veterans Guardian, our mission is simple: helping veterans receive the disability benefitsthey'veearned through their service.

Behind every successful veteran is a team working together to provide an exceptional experience. As our Office Operations Coordinator,you'llplayan important rolein supporting both our employees and the mission they carry out every day.

We'rea growing organization that values accountability, teamwork, continuous improvement, and taking care of our people.

• Competitive Pay

• Health Insurance

• Dental Insurance

• Vision Insurance

• 401(k)

• Paid Time Off

• Paid Holidays

• Paid Training

• Career Growth Opportunities