Office Operations Coordinator

The Seed Company

Arlington (TX)

On-site

USD 28,000 - 33,000

Full time

6 days ago

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Benefits offered by this job

Health insurance coverage

Flexible Spending Account - medical &‑

Health Reimbursement Arrangement - med

403b plan participation with 6% match

Vacation & Sick time: 160 hours/yr, 80

Education assistance after one year

Parental leave after one year

Voluntary dental and vision insurance

Employer-sponsored life, short-term, &

Job summary

The Seed Company in Arlington, TX is seeking an Office Operations Coordinator to manage daily office operations, hospitality, and vendor coordination. This role supports staff experience and office culture by keeping the office welcoming, functional, and well‑maintained.

Responsibilities include coordinating coffee service, meetings, events, inventory, invoicing, and payments; maintaining Slack and Vestaboard updates; and supporting the Office Operations Manager with vendor contracts and safety

Qualifications

Bachelor’s Degree in Business or related field or equivalent experience.
1–3 years in administrative positions.
Experience with invoice processing, vendor payment, or accounts payable is a plus.
Experience with MS Office suite.

Responsibilities

General office administration to ensure smooth day-to-day operations.
Coordinate coffee service, pantry amenities, and hospitality stations during office hours.
Support office safety drills and internal training events.
Assist with document preparation, filing, scheduling, and internal coordination.
Support internal office communication via Slack and Vestaboard.

Skills

Administrative skills

Communication

Education

Bachelor’s Degree in Business or related field

Tools

MS Office suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Operations Coordinator

People Operations Full Time Arlington, TX, US

Salary Range: $20.34 To $24.00 Hourly

ORGANIZATIONAL CONTEXT:Seed Company is committed to Bible translation through national translators in creative partnerships. Seed Company seeks to work where it is evident that God is working and where the uniqueness of its vision makes it most feasible for Seed Company to be involved.

VISION: God's Word transforming lives in every language in this generation.

MISSION:To accelerate Scripture translation and impact for people without God's Word through Great Commission partnerships.

VALUES: Honoring God in all we do, valuing individuals and relationships, partnering effectively, encouraging creativity and innovation, and managing for quality results.

SCOPE:The Office Operations Coordinator is responsible for the coordination and execution of daily office operations. This role manages hospitality services, office administration, vendor coordination, office communication, and other activities that support the overall workplace experience by keeping the office welcoming, functional, and well-maintained. The Office Operations Coordinator contributes to employee experience and office culture by supporting events, maintaining office standards, and ensuring a seamless day-to-day environment for staff and visitors.

ESSENTIAL FUNCTIONS:

Administrative & Office Operations

Responsible for general office administration, ensuring smooth day-to-day operations.
Manage operations and fulfillment of coffee service, pantry amenities, and hospitality stations during office business hours.
Support the coordination of office safety drills and other internal training events.
Assist with general administrative tasks, including document preparation, filing, scheduling, and internal coordination.
Support internal office communication through platforms such as Slack and the Vestaboard, ensuring timely and accurate updates.
Work with hospitality volunteer(s), assisting in the coordination of scheduling and assigning of responsibilities.

Hospitality & Meeting Services

Oversee meeting logistics, including room setup, technology coordination, and catering arrangements. Support as needed team and/or group in-office gatherings.
Plan and execute office events, celebrations, hospitality initiatives, and other staff engagement activities.
Assist in managing relationships with office vendors, including janitorial services and supply providers
Responsible for order and inventory management of all office supplies, pantry, hospitality, guest experience swag, and other team supplies
Assist Office Operations Manager with vendor contract renewals, administration, and related documentation.

Financial and Payment Coordination

Maintain office vendors and payment tracking system, managing to ensure information is accurate and up to date.
Coordinate the check processing workflow, ensuring appropriate team coverage as needed.

SUPERVISORY RESPONSIBILITY

OTHER DUTIES

Attend and participate in a variety of meetings and task force groups as directed and maintain the required level of knowledge pertaining to operating procedures, requirements, processes, and policies.
Lead and/or participate in projects or task force groups that focus on issues having organization-wide impact.
Perform or assist with any assignments as required or directed.

WORK ENVIRONMENT

This job operates in a professional office environment and occasionally involves driving to off-site locations for shopping or monitoring inventory in storage facilities. This role routinely uses standard office equipment, including computers, printers, phones, photocopiers, filing cabinets, postage machines, and fax machines. This role maintains other basic office and kitchen appliances.

PHYSICAL DEMANDS

The physical demands described here are those that an employee must meet to successfully perform the essential functions of this job. Occasional lifting up to 25 pounds, such as pantry supplies, boxes of paper, bulk supplies, as well as moving chairs, tables, and sliding doors.

TRAVEL

1 - 2 weeks of domestic travel for all staff and group meetings is required.

QUALIFICATIONS

Strong faith in Jesus Christ as Savior; God-honoring lifestyle.
Passion for the Word of God and provision of the Word for every people group.
Championing Seed Company's vision, mission, and values.
Requires a Bachelor’s Degree in Business or related field or equivalent experience;
Requires one to three years in administrative positions;
Experience with invoice processing, vendor payment, or accounts payable is a plus.
Experience with MS Office suite

BENEFITS