Office Operations & Client Experience Coordinator

WizeHire, Inc; Huntington Beach (CA); On-site; USD 40,000 - 65,000; Full time

Job summary

WizeHire, Inc is seeking an organized, proactive Office Manager/Administrative Assistant to join our small team in Huntington Beach. This hands-on role keeps the office running smoothly, supports client communications, and takes ownership of a wide range of administrative tasks from scheduling to travel coordination.

The ideal candidate is detail-oriented, communicates clearly, handles multiple priorities with minimal supervision, and has a background in customer service or office

Qualifications

• Highly organized and detail-oriented, able to manage multiple priorities with minimal supervision.
• Background in customer service, office administration, or a similar role is preferred.
• Excellent written and verbal communication skills.
• Comfortable interacting with clients and team members.

Responsibilities

• Manage client communications and respond to inquiries in a timely manner.
• Schedule appointments and coordinate company travel as needed.
• Coordinate office needs and supplies; maintain and improve office procedures.
• Keep day-to-day operations organized and efficient.
• Assist with marketing and community outreach, including local events.
• Support print and digital marketing efforts as needed.

Skills

Organizational skills

Communication

Customer service

Multitasking

Job description

WizeHire, Inc is seeking an organized, proactive Office Manager/Administrative Assistant to join our small team in Huntington Beach. This hands-on role keeps the office running smoothly, supports client communications, and takes ownership of a wide range of administrative tasks from scheduling to travel coordination.

The ideal candidate is detail-oriented, communicates clearly, handles multiple priorities with minimal supervision, and has a background in customer service or office