Office Operations Associate

Losey PLLC; Orlando (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Notary license coverage

Collaborative environment

Healthcare benefits and PTO

Job summary

Losey PLLC is seeking an on-site Front Office & Notary Coordinator to greet visitors and maintain a pristine lobby and conference areas. You will manage notary services, restock supplies, coordinate lunches and firm events, and oversee mail and logistics to ensure smooth daily operations.

The role is full-time, Monday through Friday, 8:00 AM to 5:00 PM. The team supports a collaborative Florida office and covers licensing costs to obtain Florida Notary status.

Qualifications

• Notary status required; Florida Notary preferred. Willingness to obtain license if not currently commissioned.
• Experience in hospitality, customer service, retail, or entry-level office support.
• Strong organizational skills and attention to detail; proactive and hands-on.
• Schedule: Full-time, on-site, Mon–Fri, 8:00 AM–5:00 PM.

Responsibilities

• Door management and guest hospitality: greet visitors and keep front area, conference rooms ready.
• Inventory and stocking: manage coffee stations, snacks, and office supplies.
• Notary services: notarize documents as needed.
• Lunch and event coordination: handle logistics, catering, setup, and cleanup.
• Mail and logistics: sort inbound mail, handle shipments, and dispatch outgoing items.
• Special projects: ad-hoc administrative tasks and file organization.

Skills

Notary Public

Hospitality

Customer Service

Event Coordination

Organizational Skills

Job description

Key Responsibilities

• Door Management & Guest Hospitality: Primary point of contact for in-person visitors at the front door. Ensure all guests are welcomed warmly and conference rooms are pristine and prepared for meetings.
• Inventory & Office Stocking: Proactively track, order, and restock coffee stations, kitchen supplies, snacks, and general office inventory to maintain a fully supplied workplace.
• Notary Services: Perform notarizations for legal documents and client paperwork as needed.
• Lunch & Event Coordination: Manage end-to-end logistics for client lunches, team meals, and firm events, including vendor selection, catering orders, room setup, and cleanup.
• Mail & Logistics: Receive, sort, and distribute incoming mail and packages (UPS, FedEx, USPS) and process outgoing deliveries.
• Special Projects: Take ownership of ad-hoc administrative and operational projects, such as file reorganization, digital archiving, document preparation, and general office support.

Qualifications & Requirements

• Notary Status: Active Florida Notary Public commission preferred. (If not currently commissioned, willingness to obtain licensing upon hire is required; cost of obtaining license will be reimbursed).
• Experience: Background in hospitality, customer service, retail, or entry-level office support.
• Key Traits: Strong organizational skills, high attention to detail, proactive work ethic, and a hands-on approach to keeping the physical office running smoothly.
• Schedule: Full-time, reliable on-site attendance required Monday through Friday, 8:00 AM to 5:00 PM. Punctuality and reliability are essential functions of this role.

What We Offer

• 100% Notary License Coverage: Complete reimbursement for all fees associated with becoming a Florida Notary Public.
• Collaborative Environment: A positive, team-oriented workplace with opportunities to build your professional skill set.
• Benefits Package: Competitive healthcare coverage (medical, dental, vision), paid time off, and paid parental leave per firm policy.