Office Operations Assistant Cardiology

Ascension; Waycross (GA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health coverage (medical, dental, and

Vision coverage

Tuition reimbursement

PTO and holidays

Professional development

Employee Assistance Program

Parental leave

Other benefits: pet insurance and more

Job summary

Ascension St. Vincent's Waycross Cardiology Clinic in Waycross, GA, is seeking an administrative assistant to join a busy cardiology team. You will greet patients, verify demographics and insurance, and manage documentation.

The role also includes processing authorizations, scheduling, billing, and deposits to support smooth clinic operations. Ideal candidates have a high school equivalency or relevant experience, plus familiarity with Georgia payer rules and AthenaHealth EHR.

Qualifications

• High School diploma equivalency or 1 year of applicable cumulative job-specific experience required.
• Prior medical office experience in a fast-paced cardiology practice with knowledge of Georgia medical insurance plans.
• Hands-on proficiency with AthenaHealth EHR, strong multitasking and organizational skills, and a customer-centric approach.
• Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Greet and manage patient check-in/out, verify demographic and insurance information, and obtain documentation.
• Process insurance authorizations/precertification and handle medical record release requests.
• Schedule patient appointments and manage daily charge entry, review, and submission for services.
• Collect co-payments, reconcile daily financial reports, and prepare deposits.
• Provide essential administrative and clerical support within the medical office setting.

Skills

Customer service

Multi-tasking

Organizational skills

Communication skills

Education

High School diploma equivalency

1 year of applicable cumulative job-specific experience

Tools

AthenaHealth EHR

Job description

Your future role at a glance

• Facility: Ascension St. Vincent's Waycross Cardiology Clinic
• Location: Waycross, GA
• Schedule: Full - Time | Monday - Thursday from 8am -5pm | Friday 8am - 2pm

How you’ll make an impact in this role

• Greet and manage patient check-in/out, verifying demographic and insurance information, and obtaining necessary documentation.
• Process insurance authorizations/precertification and handle medical record release requests.
• Schedule patient appointments and manage daily charge entry, review, and submission for services.
• Collect co-payments, reconcile daily financial reports, and prepare deposits.
• Provide essential administrative and clerical support within the medical office setting.

Education

What minimum requirements you’ll need

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
• Prior medical office experience, specifically supporting a fast-paced cardiology practice, with a strong working knowledge of Georgia medical insurance plans and regional payer requirements.
• Hands-on proficiency with AthenaHealth EHR, paired with exceptional multi-tasking abilities, strong organizational skills, and a warm, customer-centric approach to patient care.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

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