Office Operations Assistant

State of West Virginia; West Virginia; On-site; USD 36,000 - 48,000; Full time

Job summary

The State of West Virginia, DHS - DCR - Central Office, seeks an Office Operations Assistant at St. Mary's Correctional Center and Jail to provide essential administrative support for hearings held in Magistrate Court.

The role involves assembling documentation, serving notices and violation reports, logging findings into the Offender Information System (OIS), and producing weekly and monthly operational reports.

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Ability to work independently in a fast-paced environment.
• Experience providing administrative support for court-related processes.

Responsibilities

• Assemble all required documentation prior to proceedings.
• Serve hearing notices and violation reports within deadlines.
• Log judicial findings into the Offender Information System (OIS) after each hearing.
• Compile and distribute weekly and monthly operational reports.
• Ensure final dispositions reach appropriate departmental personnel.

Skills

Administrative support

Organizational skills

Attention to detail

Self-motivated

Education

High school diploma or equivalent

Tools

Offender Information System (OIS)

Job description

Posting number: CSV2700010 PSA

Department: DHS - DCR - Central Office

Job classification: Office Operations Assistant

Posting type: CLASSIFIED PSA

Categories: Corrections

Summary

Performs work under the direction of the Corrections Hearing Officer, the Office Operations Assistant provides essential administrative support for hearings held in Magistrate Court. The incumbent exercises significant initiative and independence to manage the complete court workflow, taking full ownership of creating and maintaining accurate, compliant disciplinary files. Key responsibilities include assembling all required documentation prior to proceedings, serving hearing notices and violation reports within strict timeframes, and promptly logging all judicial findings into the Offender Information System (OIS) immediately following each hearing. Additionally, the role is responsible for compiling and distributing weekly and monthly operational reports, ensuring all final dispositions reach appropriate departmental personnel, and performing other duties as assigned. The ideal candidate must demonstrate exceptional organizational skills, high attention to detail, and the proven ability to work self-sufficiently in a fast-paced environment. Work location will be at the St. Mary's Correctional Center and Jail.

Qualifications

Training: Graduation from a standard high school or the equivalent.