Office Operations Assistant

State of West Virginia; Charleston (WV); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

Benefits package

Job summary

The State of West Virginia seeks an Office Operations Assistant to support Corrections hearings in Magistrate Court. You will manage the full court workflow, creating and maintaining accurate disciplinary files and ensuring timely notices and reports.

You will assemble required documents, log findings into the Offender Information System (OIS) after each hearing, and prepare weekly and monthly reports for distribution. The position is based at St. Mary's Correctional Center and Jail.

Qualifications

• High school diploma or equivalent.
• Exceptional organizational skills and attention to detail.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Assemble required documentation prior to hearings.
• Serve hearing notices and violation reports within timeframes.
• Log all judicial findings into the Offender Information System (OIS) after each hearing.
• Compile and distribute weekly and monthly operational reports.
• Ensure final dispositions reach appropriate departmental personnel.

Skills

Organizational skills

Attention to detail

Independent work

Education

High school diploma

Job description

Nature of Work

Performs work under the direction of the Corrections Hearing Officer, the Office Operations Assistant provides essential administrative support for hearings held in Magistrate Court. The incumbent exercises significant initiative and independence to manage the complete court workflow, taking full ownership of creating and maintaining accurate, compliant disciplinary files. Key responsibilities include assembling all required documentation prior to proceedings, serving hearing notices and violation reports within strict timeframes, and promptly logging all judicial findings into the Offender Information System (OIS) immediately following each hearing. Additionally, the role is responsible for compiling and distributing weekly and monthly operational reports, ensuring all final dispositions reach appropriate departmental personnel, and performing other duties as assigned. The ideal candidate must demonstrate exceptional organizational skills, high attention to detail, and the proven ability to work self-sufficiently in a fast-paced environment. Work location will be at the St. Mary's Correctional Center and Jail.

State employment offers a variety of benefits.

Minimum Qualifications

• Training: Graduation from a standard high school or the equivalent.