Office Operations Assistant

State of West Virginia; Alabama; On-site; USD 27,000 - 46,000; Full time

Job summary

State of West Virginia seeks an entry-level Office Operations Assistant to perform routine clerical tasks, answer calls, sort and file documents, distribute mail, and support staff and inmates on a switchboard. This role emphasizes learning through repetition in a dynamic environment.

Responsibilities include data entry, message taking, and maintaining organized records while performing other duties as assigned. This entry point offers growth in a critical state operation and steady daily work.

Qualifications

• High school diploma or equivalent.
• Experience with clerical tasks and data entry is preferred.
• Ability to learn standard procedures and work in a fast-paced environment.

Responsibilities

• Handle routine clerical tasks within the area of assignment.
• Answer and route calls to staff or inmates.
• Sort and file documents, sort and distribute mail.
• Assist with switchboard duties as needed.
• Perform data entry and convey information accurately.

Skills

Clerical tasks

Data entry

Telephone handling

Mail distribution

Education

High school diploma or equivalent

Tools

Switchboard operations

Job description

Posting number: CHCC270035

Department: DHS - DCR - Huttonsville Correctional Center and Jail

Job classification: Office Operations Assistant

Posting type: INTERNAL POSTING - TRANSFER

Categories: Corrections

Summary

Are you looking for the perfect entry point into a rewarding career? In this position you will be responsible for routine clerical tasks within the area of assignment. Your role is essential to our daily success and may include answering calls into the state agency. You will be the engine that keeps us moving, responsible for sorting and filing documents, sorting and distributing mail, receiving calls for staff or inmates, conveying information, taking messages and routine data entry. This is a fantastic opportunity to master the ropes, as work is learned through repetition and requires the ability to learn the steps of related tasks, which are typically part of a broader work function. In this dynamic environment, you will also perform other work as related to the position. To ensure our operations never miss a beat, this position requires working and/or giving breaks at the switchboard. If you are organized, reliable, and ready to grow, step into a role where your work truly matters! Will perform other duties as assigned. meaningful, fast-paced environment, we want you to join us and become an indispensable part of our team! Will perform other duties as assigned.

• In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088)
• Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.
• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5000 shall be removed from their salary, unless transferring to another CVFP.

Qualifications

Training: Graduation from a standard high school or the equivalent.

Supplemental information

PG: 5 $27,240 - $45,973

Market Rate: $41,124

Minimum Special Hiring Rate: $32,240