Office Operations Assistant

State of West Virginia; Wayne (WV); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

State employee benefits

Job summary

The State of West Virginia is seeking a front desk specialist to support the Wayne district. You will operate the reception/switchboard, greet visitors, schedule appointments, and assist with scanning documents and verifications into client files.

You will also handle mail processing and act as backup for other operations staff. Daily duties include filing purge support, processing certified/mail, and coordinating with other departments to ensure smooth reception and case-related workflows.

Qualifications

• Graduation from high school or the equivalent.

Responsibilities

• Greet visitors and operate the reception/switchboard.
• Schedule appointments.
• Assist with scanning documents, applications and verifications into client files.
• Process incoming and outgoing mail, including certified/FedEx; deliver mail to post office.
• Provide back-up coverage for other operations staff.
• Assist with purging of files and other support duties as needed.

Education

High school diploma or equivalent

Job description

Nature of Work

Responsible for providing support to Wayne district in all program areas. Work the reception/switchboard, greet visitors/clients, schedule appointments, assist daily with scanning documents, applications and verifications into the client's case. Processing incoming and outgoing mail, processing certified/FedEx and take daily mail to the post office. Provide back-up coverage for other operations staff. Assist with purging of files and other support duties as needed.

Minimum Qualifications

• Training: Graduation from a standard high school or the equivalent.

State employment offers a variety of benefits.

AFFIRMATION:

I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver's Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.
• Required Question