Office Operations Assistant

MedStar Health; Atlanta (GA); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading medical device technology company is seeking an Office Operations Assistant in Atlanta. This role is vital for ensuring smooth administrative operations and providing excellent customer service at the front desk. Candidates should have strong organizational skills and experience in administrative support, contributing positively to the company's environment.

Qualifications

• 2-3 years' experience required.
• Professional telephone etiquette necessary.
• Ability to prioritize workload with minimal supervision.

Responsibilities

• Greet visitors and provide Front Desk Operations.
• Organize meetings and appointments.
• Support company events and administrative tasks.

Skills

Customer Service

Communication

Organization

Attention to Detail

Education

Associates degree preferred

Tools

Word

Excel

Outlook

Job description

Itamar

ZOLL Itamar is an innovative medical device technology company that focuses on the development and manufacturing of Home Sleep Apnea Tests to aid in the diagnosis of respiratory sleep disorders. Our core product is the WatchPAT family, a revolutionary FDA-cleared portable home sleep apnea test device, that is based on propriety signal and analysis. 80% of patients who have sleep apnea are undiagnosed. We are committed to reach those undiagnosed patients and provide testing to promote wellness and enhance overall quality of life.

WatchPAT is commercially available within major markets including the U.S., Japan, and Europe, and is the leading home sleep apnea test in the US. ZOLL Itamar's corporate headquarters, research and development and manufacturing are located in Israel with U.S. headquarters based in Atlanta, GA.

Position Summary:

The Office Operations Assistant carries out various functions within the office environment to make sure administrative duties are carried out smoothly. This is the first person to represent the company in a positive courteous manner, therefore helps to create first impressions with customers, vendors, and visitors.

Primary Responsibilities:

• Greet and provide Front Desk Operations including switchboard, general building entry, administrative and security support to visitors/contractors/vendors/patients etc.

• Point person for office area maintenance, mailing, shipping, ordering office supplies, and equipment including break room and kitchenette supplies.

• Provide executive and Company Event logistical and catering support.

• Organize and schedule meetings and appointments.

• Ensure Front Desk operations comply with appropriate Safety and Security policies.

• Participate actively in the planning and execution of company events such as training programs, parties, celebrations and conferences.

• Provide other administrative and clerical support as requested.

Qualifications:

• Associates degree preferred.

• 2-3 years' experience

• Strong customer service skills.

• Must be able to communicate effectively & maintain professional conduct at all times.

• Excellent written & verbal communication skills.

• Organized, self-starter with the ability to handle numerous projects and prioritize workload with minimal supervision.

• Professional and pleasant telephone etiquette.

• Strong attention to detail required.

• Moderate knowledge of Word, Excel, Outlook and ability to pick up new technology quickly.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• The employee is required to sit - perhaps at long intervals of time.

• The employee is required to work on a computer for long intervals.

Travel:

This position does not include travel.

Supervisory Reports:

This role has no direct reports.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.