Office Operations & Administrative Coordinator

MoboTrex, Inc.; Livermore (CA); On-site; USD 24,796 - 38,572; Full time

Job summary

MoboTrex, Inc. in Livermore, CA is seeking an Office Associate to keep daily operations running smoothly. The role provides front-office, administrative, and facilities support in a fast-paced environment with tight timelines.

You will manage incoming calls, organize documents, handle light AP/AR tasks, and support office supply and equipment needs while coordinating with vendors and staff. The ideal candidate demonstrates high attention to detail, strong written and verbal communication, and

Qualifications

• High attention to detail and accuracy in daily tasks.
• Ability to work both independently and with a team.
• Strong written and verbal communication skills.
• Proficient in MS Office and Google applications.
• Reliable attendance and time management in a fast-paced environment.

Responsibilities

• Manages incoming phone calls, directing them to the appropriate staff or department.
• Maintains daily upkeep of common areas and calendars for absence and meetings.
• Handles filing, copying, scanning, and basic document management.
• Supports AP/AR tasks and shiplog maintenance as needed.
• Gathers supplies, maintains equipment, and coordinates with vendors.

Skills

Attention to detail

Independent & collaborative

Communication skills

Multi-tasking

Reliability & attendance

MS Office & Google Apps

Education

High school diploma or equivalent

Office/business administration coursework

Tools

Microsoft Office Suite

Google Apps

Job description

MoboTrex, Inc. in Livermore, CA is seeking an Office Associate to keep daily operations running smoothly. The role provides front-office, administrative, and facilities support in a fast-paced environment with tight timelines.

You will manage incoming calls, organize documents, handle light AP/AR tasks, and support office supply and equipment needs while coordinating with vendors and staff. The ideal candidate demonstrates high attention to detail, strong written and verbal communication, and