Office of Highway Safety & Justice Programs - SRO Administrative Coordinator I (60019687)

State of South Carolina; Blythewood (SC); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Telecommuting options

Job summary

State of South Carolina’s Department of Public Safety seeks an administrative professional to coordinate information management for the School Resource Officer (SRO) program within the Office of Highway Safety and Justice Programs. You will support program staff, maintain calendars, and prepare reports to ensure timely completion.

Responsibilities include grants management system deployment, form development in Teams, and conducting audits of program files for consistency.

Qualifications

• Knowledge of agency policies, procedures, rules and program services.
• Ability to coordinate diverse administrative functions.
• Ability to communicate effectively.

Responsibilities

• Plan and implement routine information management for SRO program administration.
• Maintain Teams Calendar, organize file sharing and access to SRO Teams group.
• Prepare reports on workload, deadlines and compliance.
• Assist with Grants Management Information System deployment and administration.
• Develop and maintain SRO program forms in Teams and assemble data into reports.

Skills

Knowledge of agency policies

Modern office practices

Communicate effectively

Office coordination

Education

High school diploma

Bachelor's degree (substitutable)

Tools

Microsoft Office/Teams

Grants management system

Job description

This is an internal posting for current South Carolina Department of Public Safety (SCDPS) employees only**

Job Responsibilities

Under limited supervision, plans and implements routine and standardized information management activities necessary to coordinate, develop and implement programs for the administration of the School Resource Officer (SRO) program for the Office of Highway Safety and Justice Programs. Provides administrative support to SRO program staff as requested/needed.

Plans, coordinates, and performs administrative support to the SRO program maintaining an orderly system for the accomplishment of all administrative tasks and executes them in a timely fashion. Maintains a Teams Calendar, organizes file sharing, and coordinates functions and access to the SCDPS - SRO Teams group.

At the direction of the Program Manager, establishes Region Program Coordinator tasks and deadlines in Teams Planner regarding site monitoring visits and other assignments. Provides the Program Manager with reports related to assigned tasks including case load, completion, and missed deadlines. Conducts inspections and audits of SRO program files for uniformity and completeness.

Provides intensive support in the deployment and administration of the web-based Grants Management Information System to SRO program staff as well as applicants and subgrantees. Utilizes the web-based Grants Management Information System's core functions to enhance SRO program processes and reporting.

Develops, creates and maintains SRO Program forms in Teams including assembling data from forms into reports, as directed by the Program Manager.

Completes documents/materials related to the solicitation, award, and training workshop phases for the SRO Program.

Assists with special projects and performs other duties as assigned.

Minimum And Additional Requirements

State Minimum Requirements

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Agency Minimum Requirements

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Additional Requirements

• Knowledge of agency policies, procedures, rules, regulations and program services.
• Knowledge of modern office practices, procedures, equipment, and software.
• Ability to coordinate diverse administrative functions.
• Ability to establish and maintain effective working relationships.
• Ability to communicate effectively.

Employee must demonstrate a high degree of initiative and be able to work independently under limited supervision in developing and implementing the program's administrative services and representing the program to outside agencies and the public.

Preferred Qualifications

• Knowledge of Microsoft Office/Teams, research techniques, and office management skills are essential.
• Knowledge of the SCDPS IntelliGrants grant management system is desirable.

Additional Comments

Employee must be highly organized and possess both the patience and flexibility to handle numerous priorities simultaneously. Physical skills needed in the administration of this job includes bending, reaching, eye/hand coordination, vision, hearing, and clarity of speech.

The South Carolina Department of Public Safety is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin. The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note:

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

Salary: $40,086 - $54,162