Office of Highway Safety & Justice Programs - SRO Administrative Coordinator I (60019687)

State of South Carolina; South Carolina; On-site; USD 42,000 - 56,000; Full time

Job summary

State of South Carolina is seeking an administrative support professional to coordinate the School Resource Officer program within the Office of Highway Safety and Justice Programs. You will manage calendars, forms, reports, and team access to keep the SRO program organized and compliant.

You will monitor tasks, prepare reports, and assist with grants management in a web-based system, while coordinating collaboration with program staff and outside agencies.

Qualifications

• Knowledge of agency policies, procedures, rules, regulations and program services.
• Knowledge of modern office practices, procedures, equipment, and software.
• Ability to coordinate diverse administrative functions.
• Ability to establish and maintain effective working relationships.
• Ability to communicate effectively.
• Employee must demonstrate a high degree of initiative and be able to work independently under limited supervision in developing and implementing the program's administrative services and representing the program to outside agencies and the public.
• Knowledge of Microsoft Office/Teams, research techniques, and office management skills are essential.
• Knowledge of the SCDPS IntelliGrants grant management system is desirable.

Responsibilities

• Plans, coordinates, and performs administrative support to the SRO program maintaining an orderly system for the accomplishment of all administrative tasks and executes them in a timely fashion.
• Maintains a Teams Calendar, organizes file sharing, and coordinates functions and access to the SCDPS - SRO Teams group.
• Establishes Region Program Coordinator tasks and deadlines in Teams Planner regarding site monitoring visits and other assignments.
• Provides the Program Manager with reports related to assigned tasks including case load, completion, and missed deadlines.
• Conducts inspections and audits of SRO program files for uniformity and completeness.
• Provides intensive support in the deployment and administration of the web-based Grants Management Information System to SRO program staff as well as applicants and subgrantees.
• Develops, creates and maintains SRO Program forms in Teams including assembling data from forms into reports, as directed by the Program Manager.
• Completes documents/materials related to the solicitation, award, and training workshop phases for the SRO Program.
• Assists with special projects and performs other duties as assigned.

Skills

Office coordination

Communication skills

Independent work

Education

High School Diploma

Bachelor's degree substitution

Tools

Microsoft Office/Teams

IntelliGrants

Job description

**This is an internal posting for current South Carolina Department of Public Safety (SCDPS) employees only**

Under limited supervision, plans and implements routine and standardized information management activities necessary to coordinate, develop and implement programs for the administration of the School Resource Officer (SRO) program for the Office of Highway Safety and Justice Programs. Provides administrative support to SRO program staff as requested/needed.

Plans, coordinates, and performs administrative support to the SRO program maintaining an orderly system for the accomplishment of all administrative tasks and executes them in a timely fashion. Maintains a Teams Calendar, organizes file sharing, and coordinates functions and access to the SCDPS - SRO Teams group.

At the direction of the Program Manager, establishes Region Program Coordinator tasks and deadlines in Teams Planner regarding site monitoring visits and other assignments. Provides the Program Manager with reports related to assigned tasks including case load, completion, and missed deadlines. Conducts inspections and audits of SRO program files for uniformity and completeness.

Provides intensive support in the deployment and administration of the web-based Grants Management Information System to SRO program staff as well as applicants and subgrantees. Utilizes the web-based Grants Management Information System's core functions to enhance SRO program processes and reporting.

Develops, creates and maintains SRO Program forms in Teams including assembling data from forms into reports, as directed by the Program Manager.

Completes documents/materials related to the solicitation, award, and training workshop phases for the SRO Program.

Assists with special projects and performs other duties as assigned.

State Minimum Requirements

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Agency Minimum Requirements

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Additional Requirements

Knowledge of agency policies, procedures, rules, regulations and program services.

Knowledge of modern office practices, procedures, equipment, and software.

Ability to coordinate diverse administrative functions.

Ability to establish and maintain effective working relationships.

Ability to communicate effectively.

Employee must demonstrate a high degree of initiative and be able to work independently under limited supervision in developing and implementing the program's administrative services and representing the program to outside agencies and the public.

Knowledge of Microsoft Office/Teams, research techniques, and office management skills are essential. Knowledge of the SCDPS IntelliGrants grant management system is desirable.

Employee must be highly organized and possess both the patience and flexibility to handle numerous priorities simultaneously. Physical skills needed in the administration of this job includes bending, reaching, eye/hand coordination, vision, hearing, and clarity of speech.

The South Carolina Department of PublicSafety is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin. The department prohibits discrimination based on race, color, religion, sex, age, disability, pregnancy (including childbirth or related medical conditions), or national origin.