Office Mgr/Bookkeeper

Vaco; Aliso Viejo (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Vaco is seeking a reliable and organized Office Manager / Bookkeeper to provide temporary office and accounting support in Dayton, OH. The role involves managing A/R and A/P, bank reconciliations, and QuickBooks-based record keeping, while delivering strong customer service.

The ideal candidate will have bookkeeping experience, excellent communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Previous bookkeeping or accounting experience.
• Familiarity with QuickBooks preferred.
• Strong customer service and communication skills.
• Excellent attention to detail and organizational abilities.
• Ability to multitask and work independently.
• Construction or property management experience is a plus but not required.

Responsibilities

• Handle accounts payable and accounts receivable.
• Perform bank reconciliations and track expenses.
• Maintain accurate financial records using QuickBooks.
• Answer phone calls, greet visitors, and assist customers.
• Provide general administrative and office support.
• Respond to inquiries professionally and help maintain daily office operations.

Skills

Bookkeeping

Customer service

Communication

Attention to detail

Multitasking

Tools

QuickBooks

Job description

Office Manager / Bookkeeper

Location: Dayton, OH

Pay: $25-$30 per hour

Duration: Approximately 1 month

Job Description

Vaco is seeking a reliable and organized Office Manager / Bookkeeper to provide temporary office and accounting support. The ideal candidate will have experience with bookkeeping, administrative tasks, and customer service, along with strong communication and organizational skills.

Responsibilities:

• Handle accounts payable and accounts receivable.


• Perform bank reconciliations and track expenses.


• Maintain accurate financial records using QuickBooks.


• Answer phone calls, greet visitors, and assist customers.


• Provide general administrative and office support.


• Respond to inquiries professionally and help maintain daily office operations.

Qualifications:

• Previous bookkeeping or accounting experience.


• Familiarity with QuickBooks preferred.


• Strong customer service and communication skills.


• Excellent attention to detail and organizational abilities.


• Ability to multitask and work independently.


• Construction or property management experience is a plus but not required.

Work Environment: Onsite position

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (\"we,\" \"our,\" or \"Vaco by Highspring\") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;


• licensure and certification requirements;


• office location and other geographic considerations;


• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.