Office ManagerCoordinator

The Glass Guru of Provo, UT; Provo (UT); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Flexible schedule

Free uniforms

Paid time off

Job summary

The Glass Guru of Provo, UT, is looking for a highly organized Office Coordinator to join the team. This full-time role focuses on managing administrative tasks and customer support, thriving in a dynamic environment while handling multiple priorities.

The ideal candidate should have a high school diploma and 1-2 years of relevant experience. Responsibilities include scheduling appointments, managing inventory, and enhancing team communication.

The position offers benefits such as a competitive salary, flexible schedule, and opportunities for professional growth.

Qualifications

• 1–2 years of administrative, office management, or customer service experience.
• Basic knowledge of inventory management processes.
• Ability to work independently and as part of a team.

Responsibilities

• Serve as the primary point of contact for customer communications.
• Schedule customer estimates and manage service appointments.
• Manage inventory control and track supplies.
• Develop intra-office communication protocols.
• Maintain a clean, organized office environment.

Skills

Customer communication

Organization

Time management

Multitasking

Microsoft Office

Education

High school diploma or equivalent

Associate's degree in business administration or related field

Job description

Benefits

Competitive salary

Flexible schedule

Free uniforms

Paid time off

Roles & Responsibilities

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. This full-time role focuses on managing administrative tasks, and operational support, with an emphasis on customer communications and support. The ideal candidate thrives in a dynamic setting, handles multiple priorities, and contributes to a positive office culture. Compensation is dependent on experience. Benefits may include flexible work schedules, paid time off, and professional development opportunities. Eligibility for any health insurance or 401(k) investment is not offered currently:

Serve as the primary point of contact for inbound and outbound customer communications, including phone, email, and in-person inquiries, ensuring prompt and professional responses

Schedule and coordinate customer estimates, installations, follow-ups, and service appointments using scheduling software

Manage inventory control, including tracking supplies, ordering materials, and monitoring stock levels for glass and related products

Work with General Manager to develop and implement intra-office communication protocols to enhance team collaboration and efficiency

Streamline administrative procedures, such as filing, data entry, and report generation, to optimize workflow

Maintain a clean, organized office environment and contribute to special projects as needed

Manage social media outlets, help with content creation and special events

Note: Duties are not exhaustive and may evolve based on business needs

Qualifications & Educational Requirements

High school diploma or equivalent required; associate's degree in business administration or related field preferred

1–2 years of administrative, office management, or customer service experience; residential glass or construction industry background is a plus

Proficiency in technology, computer software, and electronic forms of communication

Strong communication skills with a customer-first mindset; ability to handle inquiries professionally and resolve issues efficiently

Excellent organizational and time management abilities, with keen attention to detail and multitasking prowess

Basic knowledge of inventory management processes

Ability to work independently and collaboratively in a team-oriented franchise environment

Preferred Skills

Excellent verbal/written communications skills

Microsoft Office proficient (Word, Excel)