Executive Administrative Assistant - Office of the Provost and Academic Affairs

Kennesaw State University; Kennesaw (GA); On-site; USD 57,000 - 69,000; Full time

Benefits offered by this job

Comprehensive benefits

Tuition waiver

Vacation and holidays

Retirement plans

Wellness options

Paid holidays

Job summary

Kennesaw State University is seeking an Executive Administrative Assistant for the Office of the Provost and Academic Affairs in Kennesaw, GA. This role provides high-level administrative support to executive leadership, manages calendars, coordinates communications, and prepares reports and documents.

The successful candidate will have an associate degree and at least four years of relevant experience; a related bachelor's degree is preferred.

Qualifications

• Associate degree from an accredited institution in a related field or equivalent experience.
• Four (4) years of related clerical or administrative support experience.
• Preferred: undergraduate or advanced degree in a related field.

Responsibilities

• Provides advanced administrative support and serves as the primary point of contact for department leadership.
• Coordinates communications, maintains the leader's calendar, handles calls and messages, and interfaces with staff and visitors.
• Prepares and edits correspondence, presentations and documents; transcribes and formats information as needed.
• Compiles data and produces information by transcribing, formatting and transmitting text, data and graphics.
• Maintains department electronic and paper filing systems and supports HR tasks and hiring activities.
• Organizes special projects and assists leadership with various initiatives.
• Supervises administrative staff when needed and manages purchasing and Card responsibilities.

Education

Associate degree

Undergraduate or advanced degree (preferred)

Tools

Microsoft Office Suite

Job description

Executive Administrative Assistant - Office of the Provost andAcademic Affairs

Job ID: 305558

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence,innovative research, strong community partnerships and economicopportunity? Kennesaw State University is one of the 50 largestpublic institutions in the country. With growing enrollment andglobal reach, we continue to expand our institutional influence andprominence beyond the state of Georgia. We offer more than 190undergraduate, graduate, and doctoral degrees to empower over50,000 students to become thought leaders, lifelong learners, andinformed global citizens. Our entrepreneurial spirit, high-impactresearch, and Division I athletics draw students from throughoutthe region and from more than 100 countries across the globe. Ouruniversity's vibrant culture, career opportunities, rich benefits,and values of respect, integrity, collaboration, inclusivity, andaccountability make us an employer of choice. We are part of the University System of Georgia. Weare searching for talented people to join Kennesaw State Universityin our vision. Come TakeFlight at KSU!

Location

(Primary Location for Job Responsibilities) OurKennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA30144.

Our Marietta campus is located at 1100 South Marietta Parkway,Marietta, GA 30060.

Job Summary

Provides administrative support to executive level leadership inassigned department, unit or college. Compiles information andprepares reports, handles information requests and performsrelevant administrative support functions. May also superviseadministrative support staff.

Responsibilities

KEY RESPONSIBILITIES:

• 1. Provides advanced administrative support and serves as theprimary point of contact for the department leadership
• 2. Coordinates communications, maintains assigned leader¿scalendar, handles calls and messages, responds to emails andinterfaces with department visitors and staff
• 3. Prepares, develops, proofreads and edits correspondence,communications, presentations and other documents as needed
• 4. Produces requested information by transcribing, formatting,inputting, editing, retrieving, copying, and transmitting text,data, and graphics
• 5. Coordinates, researches and collects data as requested
• 6. Develops and maintains department electronic and paper filingsystem
• 7. Assists leadership with human resources initiatives includingcompleting and/or gathering all paperwork required for jobpostings; providing follow up on approval chain, arranging hiringcommittees and scheduling interviews
• 8. Organizes, coordinates and oversees special projects asassigned
• 9. May supervise assigned administrative support staff
• 10. May maintain department purchasing card (PCard), cash and/orcredit card**

Required Qualifications

Educational Requirements

Associate degree from an accredited institution of higher educationin related field or an equivalent combination of relevant educationand/or experience

Required Experience

Four (4) years of related clerical or administrative supportexperience

Preferred Qualifications

An undergraduate or advanced degree from an accredited institutionof higher education in a related field

Previous experience in higher education

Proposed Salary

The salary range is $56,720 to $69,000. Offers are based onrelative experience. Comprehensive benefits to include Medical,Dental, Vision, 12 paid holidays, vacation, generous retirementplans, tuition waiver, wellness options and much more! Visithr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES

Able to utilize standard office equipment and multi-line telephonesystem

Able to handle multiple tasks or projects at one time meetingassigned deadlines

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving,independent judgment, organization, communication (verbal andwritten), time management, project management and presentationskills

Proficient with computer applications and programs associated withthe position (i.e. Microsoft Office suite)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25institutions of higher education and learning as well as the SystemOffice. Our USG Statement of Core Values are Integrity, Excellence,Accountability, and Respect. These values serve as the foundationfor all that we do as an organization, and each USG communitymember is responsible for demonstrating and upholding thesestandards. More details on the USG Statement of Core Values andCode of Conduct are available in USG Board Policy 8.2.18.1.2 andcan be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in BoardPolicy 6.5 Freedom of Expression and Academic Freedom found on-lineat https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment OpportunityEmployer. The University is committed to maintaining a fair andrespectful environment for living, work and study. To that end, and