OFFICE MANAGER - WALA

Gray Media; Mobile (AL); On-site; USD 42,000 - 64,000; Full time

Job summary

Gray Media, headquartered in Atlanta with operations in Mobile, Alabama, seeks an Office Manager to handle administrative and accounting duties for executive leadership. You will collaborate with Corporate HR, Benefits and Payroll to ensure accurate records, payroll processing, onboarding, and compliance across FCC guidelines and company policies.

The role requires 3+ years in administrative/HR work, strong MS Office/Excel skills, and familiarity with HRIS and payroll systems (UKG or similar).

Qualifications

• 3+ years of administrative and HR experience, focusing on payroll.
• Basic knowledge of accounting concepts and principles.
• Proficiency in Microsoft Office, including Excel.
• Bachelor’s degree in HR, Business Administration, or related field.
• Strong organizational, time-management, and prioritization skills.
• Excellent interpersonal and communication abilities.
• Knowledge of employment laws and payroll regulations.
• Experience with HRIS and payroll systems (UKG or similar).

Responsibilities

• Partner with HR, Benefits, and Payroll to maintain accurate employee records.
• Perform light accounting and support office financial activities.
• Coordinate onboarding and offboarding of employees.
• Conduct new hire orientations covering benefits, policies, and procedures.
• Manage payroll changes including hires, promotions, pay adjustments, terminations.
• Maintain personnel files and HR records in systems.
• Handle FCC station reporting records (FCC filings).
• Ensure compliance with FCC regulations and governmental agencies.
• Assist with recruitment efforts and job postings.
• Support Workers’ Compensation and OSHA-related tasks (knowledge preferred).
• Plan and execute station events.
• Handle general administrative duties like ordering supplies.
• Process vendor invoices via accounts payable.
• Manage front desk reception; back up Office Accounting Manager.

Skills

Organizational skills

Communication skills

Discretion / Confidentiality

Education

Bachelor's degree in HR or Business Administration

Tools

Microsoft Office

Excel

HRIS

UKG payroll

Job description

About Gray Media: Today, we are a growing multimedia company headquartered in Atlanta, Georgia. We are the nation's largest owner of top-rated local television stations and digital assets serving 117 full-power television markets that collectively reach approximately 37% of US television households. The portfolio includes 80 markets with the top-rated television station and 100 markets with the first- and/or second-highest-rated television station in average all-day ratings across 116 such markets measured by Nielsen in 2025. We also own the largest Telemundo Affiliate group with 46 markets and Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Our additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, as well as studio production facilities Assembly Atlanta and Third Rail Studios.

About Gray Media: Today, we are a growing multimedia company headquartered in Atlanta, Georgia. We are the nation's largest owner of top-rated local television stations and digital assets serving 117 full-power television markets that collectively reach approximately 37% of US television households. The portfolio includes 80 markets with the top-rated television station and 100 markets with the first- and/or second-highest-rated television station in average all-day ratings across 116 such markets measured by Nielsen in 2025. We also own the largest Telemundo Affiliate group with 46 markets and Gray Digital Media, a full-service digital agency offering national and local clients digital marketing strategies with the most advanced digital products and services. Our additional media properties include video production companies Raycom Sports, Tupelo Media Group, and PowerNation Studios, as well as studio production facilities Assembly Atlanta and Third Rail Studios.

About WALA: WALA FOX10 News is the most-watched local media organization in the Mobile/Pensacola market, producing the most hours of live news, weather, and original programming in English and Spanish for the Gulf Coast. The main studio is in Mobile, Alabama (the founding home of Mardi Gras) with a bureau in Orange Beach. Living along the Alabama/Florida Gulf Coast is an amazing lifestyle experience. You are reminded of classic Southern charm complete with street-lined oak canopies that boast historic, walkable neighborhoods and downtown entertainment districts, plus strong economic development in tremendous shipbuilding and aviation growth industries. You’ll also find one of the fastest-growing counties in the country featuring its white sandy beaches, beautiful Gulf water, tourism industry, food and entertainment, creating one of the most diverse television markets in the country.

Job Summary/Description: WALA, a media organization, is searching for an Office Manager to perform administrative and accounting duties for executive management. Work with the executive team, corporate accounting, and human resources teams to ensure proper communication and onboarding. Duties/Responsibilities include, but are not limited to:

• Partner with Corporate Human Resources, Benefits, and Payroll to ensure accurate employee records and payroll processing
• Perform light accounting and support office financial activities
• Coordinate employee onboarding and offboarding
• Conduct new hire orientations, including company benefits, policies, and procedures
• Manage payroll changes such as hires, promotions, pay adjustments, and terminations
• Maintain personnel files and update employee records within HR systems
• Manage station reporting records on the FCC website and complete annual FCC reports
• Ensure compliance with FCC regulations and applicable governmental agencies
• Assist with recruitment efforts and job postings
• Support the administration of Workers’ Compensation matters and OSHA guidelines (knowledge preferred)
• Assist with planning and execution of station events
• Handle general administrative duties, including ordering office supplies
• Process vendor invoices through the company’s accounts payable system
• Manage front desk reception responsibilities
• Work closely with, and serve as backup to, the Office Accounting Manager

Qualifications/Requirements:

• Minimum 3+ years of administrative and human resources experience, with a focus on employee relations and payroll
• Basic knowledge of accounting concepts and principles
• Proficiency in Microsoft Office, including strong Excel skills
• A college degree in Human Resources, Business Administration, or a related field is a plus
• Strong organizational, time management, and prioritization skills
• Excellent interpersonal and communication abilities
• Solid understanding of employment laws and payroll regulations
• Experience with HRIS and payroll systems (UKG or similar platforms preferred)
• Proven ability to handle sensitive information with professionalism and confidentiality

WALB-TV/Gray Media is a drug-free company

Additional Info: Gray Media provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Gray Media complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Gray Media expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Gray’s employees to perform their job duties may result in discipline up to and including discharge.