Office Manager/ Secretary to Principal K-8- Middle School

27J Schools; Brighton (CO); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

27J Schools in the Denver metro area seeks an Office Manager/Secretary to Principal for Discovery Magnet School K-8. You will support the Principal with admin tasks, records, and budget duties; serve as liaison to staff, students, parents, and the community.

Role is 10 months/year, Tue-Fri, 10 hours/day; benefits eligible. Starting pay is $25.52/hour with related benefits. Requires a high school diploma and postsecondary courses in office admin; bilingual skills helpful.

Qualifications

• High school diploma or equivalent plus post secondary courses in office management, secretarial, word processing, computer, and bookkeeping skills.
• Strong written and verbal communication, interpersonal and customer service abilities.
• Ability to work independently with multiple deadlines and maintain confidentiality.

Responsibilities

• Greet visitors, answer questions, and direct to designated locations.
• Oversee projects to ensure timely completion.
• Prepare letters, reports, memos, bulletins, and newsletters.
• Maintain filing system for office and building.
• Maintain and reconcile school financial records and inventory; process budget requests.
• Maintain student attendance daily and generate attendance reports.
• Monitor substitutes and coordinate coverage for staff.

Skills

Excellent communication

Public relations

Interpersonal skills

Customer service

Problem solving

Google Sheets

Google Drive

Attention to detail

Confidentiality

Bilingual English/Spanish helpful

Education

High school diploma

Post-secondary courses in office management

Tools

KRONOS

Google Sheets

Google Drive

Job description

To drive our mission, 27J Schools employs over 2,000 team members in a variety of professions including educators, administrators, secretaries, accountants, software engineers, programmers, custodians, student support paras, and more. In facilities & operations, we have opportunities for HVAC techs, groundskeepers, electricians, construction managers, school safety personnel, planners, and maintenance.

Located in the Denver metro area 27J is close to the city, DEN airport, Boulder and all the best Colorado has to offer. We empower students in Brighton, Commerce City and Thornton.

Office Manager/ Secretary to Principal K-8- Middle School JobID: 10611

• Position Type: School Based Support: Secretary, Para, Custodian/ School Secretary
• Date Posted: 9/28/2026
• Location: Discovery Magnet School K-8
• Date Available: 10/13/2026
• Closing Date: 10/05/2026

DESCRIPTION

Collaborate with the Principal to provide administrative and secretarial activities in support of his/her interaction with staff, students, and the public. Also perform office management, records maintenance, and financial recordkeeping. Serve as the public relations liaison between the Principal/school and administrators, staff, students, parents, public, and community.

SALARY

Classified, Grade Q, starting at $25.52 per hour, depending on relevant experience. 10 hours per day, Tuesday through Friday on the 10-month work calendar, paid over 12 months. Position is eligible for benefits.

DUTIES AND RESPONSIBILITIES

• Greet visitors, students, and staff and provide materials and information. Direct visitors to designated locations. Answer phone, answer questions, and route calls.
• Oversee projects to ensure they are completed in a timely manner.
• Compose letters and other correspondence and distribute to appropriate parties. Prepare forms, reports, memos, bulletins, and newsletters.
• Dispense medications to students as needed. Treat injured students and notify parents as necessary.
• Maintain filing system for office and building.
• Supervise students in the office area.
• Maintain and reconcile school financial records and inventory. Order or obtain supplies, process orders, and prepare budget requests. Maintain activity funds, daycare program funds (at some schools), and petty cash. Prepare deposits.
• Maintain up to date records for budget and cross reference district systems.
• Maintain student attendance daily, prepare state attendance report, and prepare excessive absence letters to parents.
• Monitor certified staff absences through the automated substitute system to ensure coverage in all classrooms daily. Review the automated substitute system reports of teacher absences and days worked by substitute teachers prior to submitting to the payroll department. Note corrections when needed.
• Work to maintain a strong relationship with substitutes to get positions filled as needed.
• Monitor absences of classified employees and make arrangements for substitutes when needed. Review classified employees' time worked in the KRONOS system and edit when needed.
• Maintain and process student enrollment and withdrawals. Maintain all student records and orient new students and their parents. Forward students records to other schools when a student transfers.

QUALIFICATIONS

• High school diploma or equivalent plus post secondary courses in office management, secretarial, word processing, computer, and bookkeeping skills.
• Strong oral and written communication, interpersonal, public relations, tact, customer service, diplomacy, problem solving, and personal computer skills.
• Ability to project a professional image through high standards of business conduct and appearance.
• Strong understanding of Google Sheets with formulas and Google Drive.
• Ability to work independently, exercise judgment, and handle multiple tasks and deadlines.
• Ability to maintain confidentiality in all aspects of the job.
• Operating knowledge of and experience with computers, general office equipment, and phone system.
• Must occasionally lift and/or move up to 25 pounds.
• First Aid and CPR certifications required within 2 months after hire.
• Bilingual skills (English/Spanish) helpful.
• Must be able to pass a Colorado and Federal Bureau of Investigation background check.

EXPERIENCE

• Two to three years secretarial experience.
• Must maintain confidentiality in all aspects of the job.
• Ability to manage multiple priorities and tasks simultaneously.